Administrative Associate at New York Peace Institute in New York City, NY

Administrative Associate at New York Peace Institute - Talent on Fire Consulting - New York City, NY - work from home jobCompany: Talent on Fire ConsultingJob description: New York Peace InstituteNew York Peace Institute is one of the nation's largest non-profit conflict resolution organizations, helping thousands of people peacefully, creatively, and durably resolve their disputes each year. We provide free conflict resolution services, including mediation, conflict coaching, facilitation, arbitration, and restorative justice processes virtually, and through our Brooklyn and Manhattan Centers, and in cooperation with courts, community-based organizations, schools, and governmental agencies.In addition, we train and credential mediators, host public events on peacebuilding, and provide customized training and consulting services in New York City and beyond. For more information, visit our or find us on,,, and. The RoleThe Administrative Associate is responsible for supporting the Admin / Operations team with financial and operational processes and day-to-day office management. The Associate will work closely with the CEO and Development Manager; they report directly to the Operations Manager (which is currently a vacant position).This is a great opportunity for someone interested in learning how a nonprofit organization operates on a day-to-day basis. The Administrative Associate will be responsible for the following. Responsibilities and projects are subject to change. Operations (65%)• Perform Accounts Payable and Accounts Receivable duties, which include processing invoices, making deposits, reconciling credit card statements and uploading bank statements• Support and respond to requests from the external accounting team as needed• Maintain organization’s electronic files, records, and receipts• Manage organization-wide calendars• Manage operations email inbox and cloud-based phone service• Assist in management of office systems, equipment and facilities• Collect and review timesheets from part-time employees• Provide general administrative support for both task-based and ongoing projects, as assignedOrganizational Support (35%)• Compile Board meeting packets, and take notes during meetings• Assist CEO with scheduling Board events and meetings, and coordinate travel arrangements• Provide general administrative and project support to the Development Manager, including donor data entry and data upkeep, and drafting and sending acknowledgement letters• Support administrative / ops team with special projects as neededRequired Qualifications• Commitment to theof New York Peace Institute and to creating a diverse, equitable, and inclusive work environment * An interest in nonprofit administration and/or development• Familiarity with bolthires Office and bolthires Drive• Basic knowledge of general bookkeeping duties• Demonstrated ability to take initiative on the job and offer viable solutions to problems• Exceptional attention to detail• Proven ability to juggle multiple priorities simultaneously• High level of Cultural Competency (the ability to communicate and interact effectively with people across cultures)• Adapts to changing needs of internal and external stakeholders; Is able to pivot and adapt quickly when change occurs• Eligible to work in the United StatesCompensation &Benefits:We benchmark our salaries based on other similarly sized nonprofit organizations in New York City.The hourly rate range for this position is $21.00 - $24.00 / hour; an offer will be made within this range and commensurate with experience. We also offer the following benefits:• Paid Sick Time• Part-time, Hybrid (in-person and remote) work scheduleOur Commitment to Diversity, Equity and InclusionNew York Peace Institute is committed to building an inclusive environment for people of all backgrounds. We are committed to building a talented team with diverse skill sets that reflect the diversity of New York City residents.We are a community of leaders who are proud to represent many different national, racial, ethnic, socio-economic, religious, gender, disabilities and other identities. New York Peace is an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or other characteristics or any other basis prohibited by applicable law.Powered by JazzHRExpected salary: $21 - 24 per hourLocation: New York City, NYJob date: Fri, 18 Aug 2023 22:22:17 GMTApply for the job now! Apply tot his job