Confidential Assistant to Chief Human Resources Officer

About the positionResponsibilities• Complete a broad variety of administrative and logistical tasks that facilitate effective leadership, including: calendar management, assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact and attendee lists; arranging travel; and completing expense reports• Arrange and handle all logistics for departmental and organization-wide meetings: scheduling; preparing draft agendas and talking points; developing, compiling, and distributing presentation materials; and drafting meeting minutes• Serve as "gatekeeper" and "gateway" for internal and external constituencies on all matters pertaining to the CHRO, including those of a highly confidential and critical nature; prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CHRO’s style and organization policy• Provide sophisticated calendar and task management assistance: prioritize inquiries and requests while troubleshooting conflicts; maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the CHRO’s portfolios; make judgements and recommendations to ensure smooth day-to-day engagements• Work closely with the CHRO to keep them well informed of upcoming commitments and responsibilities, following up as appropriate; act as a "barometer," having a sense for the issues taking place in the environment and keeping the CHRO updated and anticipating needs in advance of engagements• Support management’s preparation for labor-management negotiations; provide analysis and information for use by management in bargaining; on occasion attend bargaining preparation sessions of management and bargaining sessions• Receive and screen communications to the CHRO, including office visitors, telephone calls, email messages, and mail; provide assistance using independent judgment to determine those requiring priority attention• Serve as a clearinghouse for Human Resources (HR) communications and correspondence, including internal policy documents – editing, standardizing, and consolidating all internal and external messages to ensure consistency of voice and perspective• Draft regular organization-wide communication(s) from HR; liaise with communications, digital, internal communications counterparts as necessary• Prepare ad hoc reports and perform special projects that may require researching, gathering, and organizing information from a variety of sources; assist HR staff with special projects as assigned• Manage special projects and initiatives, and conduct research and analyses, at the direction of CHRO; topics may include people management, organizational design, culture, learning and development, recruiting, retention, staff engagement, professional development, and performance• Support project managers, assistant directors, and other staff working under the CHRO with project administration, including scheduling, updating project plans, taking meeting notes, creating documentation and communications for project stakeholders• Manage and update intranet pages for the HR department• Be committed to advancing the mission of the ACLU• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives• Be committed to work collaboratively and respectfully toward resolving obstacles and conflictsRequirements• Significant executive support experience, including supporting C-level executives and board members• Excellent judgement with ability to maintain a high level of integrity and discretion in handling confidential information• Excellent interpersonal skills with the ability to engage stakeholders at all levels• Strong verbal and written communication skills• Ability to manage multiple projects simultaneously and switch gears at a moment’s notice• Highly organized with above-average attention to detail• Proficiency with Microsoft Word, Excel, and PowerPoint; ability to design and edit basic graphic presentations and materials using Microsoft Office applications• Willingness to conquer the “small tasks” with an understanding of their vital importance in the success of the team• Ability to complete a high volume of tasks and projects with little or no guidanceBenefits• Time away to focus on the things that matter with a generous paid time-off policy• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)• Plan for your retirement with 401k plan and employer match• We support employee growth and development through annual professional development funds, internal professional development programs and workshops Apply tot his job