Event Coordinator job at Jack Morton in Westlake Village, CA

Title: Event CoordinatorLocation: Westlake Village United StatesJob Description:must be able to work hybrid in the Westlake Village (Los Angeles suburb) office 3 days/week and travel as necessary on the West Coast for this rolemust have 3 years of event planning / experiential marketing experienceWe believe in Extraordinary. At Jack Morton, we know that experiences have the power to forge meaningful connections and create lasting impact. As the world's leading experiential marketing agency, we collaborate with the most prestigious brands to craft transformative experiences that captivate audiences and deliver extraordinary results.We thrive on creativity, diversity, and the shared passion for doing exceptional work together. At Jack, we celebrate what makes each of us unique and value the perspectives we bring to the table-because that's how we build our best ideas. Now, let's talk about you. As a Sr Project Associate (this is our internal job title; level is around 3 YOE and compensation is commensurate) for our automotive client, you'll play a critical role in executing brand activations. You must work with a high sense of urgency, be extremely organized, confident, and collaborative.If this sounds like you, let's make something extraordinary together. What You'll DoProject Delivery and Process SupportRun specific deliverables or assignments or small projects through a complete life cycle, independently or with little guidance, delivering on time, on budget and flawlessly, including program wrap-up and archivingIndependently and proactively manage all elements of project coordination and processAssist in tracking deadlines for our internal teams, clients, and external vendorsCreate new and adapt current meeting agendas, documents, templates, or checklists to fit project-specific requirementsEventually demonstrate subject matter expertise within specific areas of projectsRecognize when tasks within the quality process are outdated and look to management for advice on how to update and proceedSupport tasks related to the budgeting process with guidanceBe able to master the purchasing and contractual process for renewal programs, as well as other required processes such as vehicle coordination, insurance, T&EClient Focus / Relationship ManagementAccountable for defined client deliverablesBuilds trust with clients through timely, accurate and responsive communications, managing communications in a proactive way with a sense of urgencyFollow status reports and schedules to ensure all needs / deadlines are metStart to advise, guide and counsel clients on solutions to their needs; lead client conversations as appropriateConfidently and clearly present to client groups as directedAs an employee you're expected to:Exhibit results-driven focus by taking ownership, being accountable for actions and results, and consistently striving for excellence, demonstrating a clear understanding of the impact on outcomes.Your role in driving our culture:You're a collaborative superstar who can also own portions of your assignments independentlyYou champion a positive, dynamic culture, adding your own flairYou're all about the job, without taking yourself too seriouslyYou grasp the importance of a diverse and inclusive workplace, actively fueling creativity and innovationWhat we require from you:3-5 years of event planning or experiential marketing experienceHighly organized and detail-oriented multitasker with outstanding project coordination, prioritization, problem solving, time management, verbal and written communication skillsWilling to Travel up to 30% including weekends as neededAbility to work in a fast-paced environment, manage multiple projects at once, and work respectfully with teamAbility to provide strong back-office support, including when the team is traveling, while working in the office or remotelyProficiency in Microsoft Office: Excel, PowerPoint, Word, Outlook, TeamsWe are a hybrid workplace, must be able to come into the Westlake Village office 3 days/week (flexible when traveling for events)Last but not least, we hold diversity, equity and inclusion to a high standard:Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies.We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. #LI-SC1 Apply tot his job