Executive Assistant to Chief Executive Officer & Chief People Officer

About the positionResponsibilities• Proactively streamline and facilitate work demands of the CEO and the CPO by providing very senior and often complex administrative support within a broad scope of discretion and a high level of confidentiality, accuracy, and timeliness. • Manage complex schedules by coordinating and arranging appointments, onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors, etc. • Ensure all meeting and travel arrangements are proactively and accurately scheduled, finalized, and communicated, in a cost-effective manner.• Compile and prepare presentation materials including slides, graphs and other written materials provided by various sources that may often contain confidential and highly sensitive material. • Arrange domestic/international travel including multiple destinations, ensuring that trips are planned with all executive attendance needs considered. • Efficiently and accurately process expense reports, contracts, check requests and other accounting forms in accordance with company policy. • Schedule critical business meetings with the Board of Directors, including support to Board members and managing logistics of board meetings.• Actively lead the internal support team for all administrative staff to ensure alignment of information and processes and cross functional collaboration. • Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities. • Provide general office support, including screening and directing phone calls, reading, and routing mail, developing, and maintaining complex filing systems. Requirements• Bachelor's degree in a business discipline preferred.• Minimum 6 years of executive assistant experience supporting C-suite level executives in a highly dynamic environment. • Significant experience working across multiple national and international time zones. • Experience working within the biotech/pharmaceutical industry is highly preferred. • Highly proficient in a wide variety of computer software including Microsoft Excel, Word, PowerPoint, Outlook, Zoom, MS Teams, and Veeva or other Company specific software. • Exceptional attention to detail, particularly when it comes to Board-related materials, communications, and logistics.• Superior organizational skills with ability to appropriately prioritize and multitask. • Excellent written, verbal, presentation, and interpersonal communication skills. Nice-to-haves• Demonstrated ability to learn and effectively use company-specific technology such as Agiloft contract software. • Ability to influence and lead without authority. • Ability to travel domestically and internationally up to 10% if needed. Benefits• Premium health, financial, work-life and well-being offerings for eligible employees and dependents.• Wellness and employee support programs. • Life insurance and disability. • Retirement plans with employer match. • Generous paid time off. Apply tot his job