Accounting Associate - Payroll Experience

Description: • Manage the automatic or manual syncing of transactional data into Quickbooks Online. • Verify that all transactions downloaded into Quickbooks Online are accurately coded to the proper GL account, vendor, customer and class and/or matched to the proper QBO record. • Prepare bank and credit card reconciliations on a monthly basis. • Ensure all Accounts Payable are accurately coded in the AP software and syncing to Quickbooks Online. • Manage AP processing, ensuring bills are approved and paid in a timely manner. • Collect W9s and prepare annual 1099 filings at the end of the year. • Monitor cash position to ensure enough funds are available to process AP. • Assist in preparation of customer invoices. • Sync invoice information to QBO, if using a third-party billing system. • Monitor invoicing schedules and rates based on customer contracts. • Keep track of open receivables, monitor due dates, and follow up on outstanding items. • Match payments to the proper customers and invoices. • Assist with the monthly, quarterly, and annual close process. • Prepare balance sheet reconciliations, manage adjusting journal entries, and maintain supporting workpapers. • Review for errors and misstatements. • Accurately code inventory purchases to the proper item in the financial system. • Manage creating and receiving inventory against purchase orders. • Reconcile and balance physical inventory counts to the financial system. • Process timely and accurate payroll using third-party payroll software. • Process payroll tax reporting and submissions, if not managed by the payroll software. • Maintain payroll schedules that accurately reflect employee wage rates, deductions, deferrals, and garnishments. • Maintain bonus and other supplemental payroll schedules. • Oversee onboarding and termination of employees in the payroll system. • Timely management of employment account registrations by state. • Enroll new states and manage TPA assignments in the payroll system, as necessary. • Monitor quarterly and annual tax filings prepared by the payroll provider to ensure compliance. • Process new state sales tax registrations. • Manage the reporting and submission of monthly, quarterly and annual sales tax filings. • Identify & implement opportunities to maximize workflow efficiency. • Possess awareness and curiosity of technology tools an integrations. • Other special projects as needed. Requirements: • 5 Years experience doing bookkeeping/accounting for an entrepreneurial organization. • Mastery of Quickbooks desktop, Quickbooks Online, and Xero. • Experience working with technology solutions such as Shopify, Quickbooks Online, Bill.com, Melio, Abacus, Expensify, Fathom, Syft, LivePlan, Gusto, Rippling, Avalara and others. • Experience working directly with business owners, principals, and executive staff. • Proactive Communicator – when you identify a problem, you bring it to the table. You look ahead to anticipate and solve problems in advance. • Operates with a sense of urgency. You have a passion for your work and are an advocate for your clients. • Excellent analytical and problem-solving skills, enjoys technology challenges and troubleshooting. • Ability/desire to work with multiple clients in multiple industries and ability to handle shifting priorities. Benefits: Apply Job!