Accounting Representative (Finance & Administration) Medicine

About the position Responsibilities • Conduct daily reconciliation of payroll and expense details for assigned College of Medicine budgets. • Ensure timely completion of any needed corrections. • Maintain proper electronic documentation and ensure files are complete. • Serve as P-Card purchaser for the College of Medicine. • Act as a liaison to assigned departments for training and problem-solving regarding purchasing, inventory, and travel issues. • Maintain internal accounting records for assigned College of Medicine budgets, including recording information into SharePoint and other systems. • Audit encumbrances to ensure documentation and funding for payments are adequate and compliant with University policies. • Serve as P-Card back-up proxy, auditing and reconciling charges in SharePoint. • Create, process, audit, and reconcile invoices in the College of Medicine's data management tracking system. • Prepare and process required forms for travel and expenses, ensuring compliance with University policies. • Create requisitions in OMNI and SpearMart for processing. • Prepare, coordinate, track, and route documentation for vendor purchase orders and invoices. • Communicate with vendors regarding purchase orders, invoices, and shipping dates. • Prepare and track Electronic Payment Request Forms (ePRFs) and Departmental Online Journals (DOLs). • Prepare and review monthly ledger and P-Card reconciliations and financial reports for management. • Assist Accounting Specialists and management in advising departmental staff on budget status. • Intake checks and cash for travel, expenditure reimbursements, and foundation donations. • Prepare reports and perform queries and updates in OMNI/BI and SharePoint as assigned. • Research discrepancies between internal records and OMNI/BI data and take corrective action as needed. • Create and maintain folders for new department IDs in SharePoint and ensure correct OMNI setup. • Produce monthly management reports in a specified format. • Assist with opening College of Medicine mail and logging payments as needed. • Run occasional errands and perform other related duties as required. Requirements • Bachelor's degree; or high school diploma/equivalent and equal to four years of experience. • Ability to communicate effectively verbally and in writing. • Ability to establish and maintain effective working relationships. • Ability to perform accurately in a detail-oriented environment. • Ability to prioritize, organize, and perform multiple work assignments simultaneously. • Ability to compile, review, and reconcile data for accuracy, completeness, and compliance. • Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations. • Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices. • Knowledge of applicable computer applications and basic computer functions. • Knowledge of accounting systems and practices. • Knowledge of electronic data processing as it applies to fiscal and accounting activities. • Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP). • Knowledge of the concepts, principles, and practices of data collection. • Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions. Nice-to-haves • Florida or Georgia Driver's license. Benefits • Anticipated starting salary of $37,000, commensurate with education and experience. • Robust Total Rewards package including compensation, benefits, wellness, recognition, and employee development programs. Apply tot his job