This is a remote position.
**PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING***
JOB TITLE: Accounts Receivable Clerk & General Bookkeeping (Entry-Level)
Work Type: Remote/WFH, Full-time
Working Hours : 7:00 AM – 4:00 PM Eastern Time
Reports To: Controller / Finance Manager
Start Date: ASAP
ABOUT THE COMPANY:
One of Central New York’s leading full-line produce distributors, supplying fresh produce, specialty items, and dry goods to restaurants, institutions, and commercial customers throughout the region. With a large refrigerated warehouse operation and a strong commitment to quality, food safety, and customer service. The company plays a vital role in the regional food supply chain.
JOB OVERVIEW:
We are seeking a detail-oriented and dependable Accounts Receivable Clerk & General Bookkeeping professional to support our accounting operations. This entry-level role will focus primarily on customer invoicing, cash application, collections support, and general bookkeeping functions. This position will work closely with the accounting team to follow established procedures, support daily operations, and contribute to the accuracy and integrity of our financial records.
JOB ROLE & RESPONSIBILITIES:
- Accounts Receivable
- Prepare and issue customer invoices accurately and in a timely manner based on sales and delivery documentation.
- Apply daily customer payments (checks, ACH, credit cards) to open invoices in the accounting system.
- Maintain customer accounts and investigate and resolve basic billing discrepancies.
- Generate and review accounts receivable aging reports.
- Perform routine collection follow-ups via email and phone and maintain collection notes.
- Prepare daily deposit summaries and support month-end A/R close activities.
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- General Bookkeeping
- Record daily financial transactions, including A/R, cash receipts, and adjusting journal entries as directed.
- Assist with general ledger maintenance and sub-ledger reconciliations.
- Support month-end close processes, including account reconciliations and documentation preparation.
- Maintain organized digital and physical accounting files.
- Provide support to accounts payable, inventory accounting, and payroll processes as needed.
- Process & Reporting Support
- Assist in preparing routine accounting reports and schedules.
- Identify opportunities to improve billing, cash application, and bookkeeping workflows.
- Follow internal control procedures and company accounting policies.
- Support audit and internal review requests.
JOB REQUIREMENTS:
- REQUIRED:
- Associate degree in Accounting, Finance, Business, or related field, or equivalent practical experience.
- 0 - 4 years of experience in accounts receivable, bookkeeping, or general accounting support.
- Basic understanding of accounting principles and financial processes.
- Experience working with accounting systems (e.g., QuickBooks, Sage, NetSuite, or similar).
- Proficiency in Microsoft Excel and basic office software.
- Advanced Excel knowledge is a must for logistics and tracking tasks.
- Strong attention to detail and organizational skills.
- Clear written and verbal communication skills.
- Ability to work independently.
- PREFERRED:
- Prior experience in food distribution, produce, logistics, or inventory-based businesses.
- Familiarity with customer billing portals and electronic payment plaƞorms.
- Experience supporting month-end close activities.
- Comfort working in fast-paced, transactional accounting environments
PERFORMANCE EXPECTATIONS:
- Timely and accurate invoicing and cash application.
- Well-maintained customer accounts with minimal discrepancies. Consistent follow-up on outstanding receivables.
- Organized and supportable accounting records.
- Positive, professional communication with customers and internal teams.