Accounts Receivable Specialist job at Crosscut.com in Seattle, WA

Accounts Receivable Specialist Overview POSITION OVERVIEW The Cascade PBS’s mission is to inform and inspire our community to make the world a better place. Our vision is to be the most essential and relevant media organization in the region. Support the accounts receivable and cash management processes and systems and provide administrative support to reach more people, build a great organization and inspire a smarter world while demonstrating Cascade PBS’s values of integrity, community, innovation and diversity. Hourly Rate: $26.66-$26.75 Location: Seattle, WA Hybrid schedule available after initial 90 days of in office training Cascade PBS offers competitive benefits to team members working 20 hours or more a week. Benefits include: 11 paid holidays 1 personal holiday 12 days of vacation to start 10 days of sick Half-day Fridays during Summer Company-matched 401(k) Retirement Plan that is fully vested immediately Employer paid ORCA card Employee Assistance Program (EAP) Medical Dental Vision KEY RESPONSIBILITIES/DUTIES Prepare, review and send Underwriting customer invoices and other miscellaneous invoices, as needed Collect receivables in arrears; make collection inquiries as appropriate; work with the account managers on collecting past due amounts, as needed; design and implement systems to improve collections Maintain underwriting customer account information in the proper database Monitor lockbox deposits, including reviewing daily deposits for accuracy and preparing checks for transport to the lockbox; prepare and export CRM deposit report and review/reconcile transactions with daily bank transaction deposit on weekly basis Prepare, and bring to the bank, all manual check deposits Track gifts made by sale of stocks and calculate revenue recognized on stock gifts; help membership department track gifts made via IRA accounts Train AP Specialist as AR backup Prepare non-membership cash for processing, prepare bank deposit slips and deposit worksheets and enter cash receipts into the accounting system Reconcile underwriting contracts to the general ledger on a monthly basis and assist in reconciliation of accrued/deferred receivables with Accounting Manager Calculate monthly commissions for underwriting account managers and prepare worksheets to support commission requests Review printed AP checks for accuracy, mail and/or distribute weekly check run Create new vendors in MIP as needed Document accounts receivable, cash receipts and collection procedures Document and coordinate use of in-kind trade accounts Prepare reports and schedules for internal use and annual audit; maintain internal electronic files related to all Accounts Receivable work Follow policies and procedures, work with inter-department stakeholders and make recommendations for improvements Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of Cascade PBS. Other duties, responsibilities and activities may change or be assigned at any time with or without notice REQUIRED SKILLS/ABILITIES Strong Microsoft Office skills (Excel, Word, Outlook) required Personal computer and financial systems skills. Abila MIP experience a plus EDUCATION AND EXPERIENCE Bachelor’s degree or equivalent combination of education and experience Three years’ experience in accounting required; Media Industry A/R experience preferred Experience working with generally accepted accounting principles and accounting software PHYSICAL REQUIREMENTS Ability to sit and type for long periods of time Ability to view data on a computer screen for long periods of time Apply tot his job