Part-Time Bookkeeper / Administrative Assistant — Real Estate Portfolio
I'm a real estate investor managing a portfolio of residential and commercial rental properties across multiple LLCs. Day-to-day property operations are handled by a property management company. I'm looking for a reliable part-time assistant to handle ongoing bookkeeping and administrative tasks — approximately 6–10 hours per month.
Bookkeeping (~3–5 hrs/month)
- Record insurance payments, account transfers, and vendor payments in QuickBooks Online
- Record monthly Airbnb booking income
- Post monthly principal and interest entries for 7 mortgages
- Record monthly owner distributions received from property management company across 5 entities
- Pay property taxes for 7 properties (twice annually)
- Reconcile 5 checking accounts monthly
- Issue 1099s at year-end (small volume)
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Administrative (~3–5 hrs/month)
- Handle correspondence with insurance brokers regarding renewals and coverage
- Manage financing agreement paperwork and follow-up
- Submit quarterly short-term rental activity reports to the city
- Prepare quarterly financial summaries for investors
What I'm looking for
- Comfortable working independently with minimal oversight
- QuickBooks Online experience required
- Real estate investor bookkeeping experience preferred — familiarity with owner distributions, mortgage amortization entries, and multi-entity LLC structures is a plus
- Organized, detail-oriented, and responsive
- Familiarity with AI or automation tools a plus
Engagement
- Remote, part-time — approximately 6–10 hours per month
- Ongoing, month-to-month
- Hourly rate preferred
Transaction volume estimate
- 85 checking transactions across 5 accounts
- 7 mortgage P&I journal entries/month
- 5 distribution entries/month