Wonderful Agency is part of The Wonderful Company, a leading organization committed to enhancing the lives of its employees and communities. They are seeking an Event Coordinator to assist in planning and executing a variety of events, from employee gatherings to large conferences, ensuring every detail is managed effectively.
Responsibilities
- Provide administrative support including meeting scheduling and managing and processing invoices
- Be an active participant in idea generation, brainstorms, and creative ideation of events
- Research and evaluate potential venues and vendors and make informed recommendations
- Coordinate site visit logistics
- Support team with presentation materials for stakeholder meetings
- Assist in developing and managing event registration forms and event websites
- Place product orders with respective brand partners
- Coordinate ordering, inventory, and distribution of gifts, swag, and branded inventory
- Place work orders with our in-house creative team for event related collateral
- Work with our in-house travel team, including Wonderful Aviation, to coordinate transportation and travel logistics
- Track event related expenses to stay within or below budget
- Work with team to coordinate shipping requests and track shipping manifest for events
- Provide on-site event support for event setup, execution, and breakdown, as needed
- Assist with post-event analysis including surveys, recaps, and recommendations for improvement
Skills
- High attention to detail with exceptional organizational skills
- Demonstrate a positive, enthusiastic, ‘can do' attitude
- Self-starter, solutions-oriented, logistically minded
- Ability to work gracefully under pressure to meet deadlines; must be able to manage and prioritize multiple projects at once
- Ability to work and collaborate as part of a small, fast-paced team
- Excellent written and verbal communication
- Ability to assist with event execution including delivery, load-in, breakdown and load-out of event materials and at times will require manual labor
- Willingness to travel for site inspections and events, as well as the ability to work flexible or occasional long hours, dependent upon the event schedules
- Bachelor's Degree required
- 1-2 years of experience in event planning is preferred, though we are open to bright recent college grads who bring event coordination experience from campus organizations and philanthropic activities
Benefits
- Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future
- 24/7 online physician consultations
- Virtual mental health resources
- Life coaching
- Engaging employee community groups
- Cash rewards for healthy habits and fitness reimbursements
- Library of on-demand fitness videos
- Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
- Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
- Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
- Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
- Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.
Company Overview
Wonderful Agency is the in-house, full-service advertising and marketing agency at The Wonderful Company. It was founded in 1979, and is headquartered in Los Angeles, California, US, with a workforce of 51-200 employees. Its website is http://www.wonderful.com.
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