Executive Assistant, Real Estate

About the position Responsibilities • Provide administrative support with diligence and accuracy. • Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships. • Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes. • Coordinate meeting logistics including conference room reservations, access for remote participants, catering, and meeting materials. • Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation. • Track and process employee expenses and travel claims in accordance with GIC policy. • Maintain subscriptions, key contact lists, and data entry. • Prepare and edit correspondence, communications, presentations, and other documents. • Establish work procedures and standards to improve efficiency and effectiveness. • Oversee coordination of staff welfare activities or other team events, sourcing service providers and reviewing proposals as appropriate. • Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM, and Teams. • Assist with more complex administrative or operational activities such as coordinating travel and meeting arrangements for senior leadership and global executives. • Support team recruitment efforts such as scheduling interviews and facilitating case studies along with onboarding. Requirements • Collaborative, organized, responsive professional with experience supporting multiple stakeholders. • Ability to prioritize, multitask, and thrive in a hectic, fast-paced global work environment. • Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality. • Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous. • Experience and/or strong interest in executing corporate events preferred. • Flexibility with time, able to arrive early or stay late as needed. • Proficiency in MS Office, Concur, and travel booking software. Benefits • Competitive salary package • Performance-based bonuses • Flexible work arrangements • Professional growth opportunities • Diverse and inclusive work environment Apply tot his job