Executive Assistant (Speaker Outreach Expert & Community Engagement) - Freelance

About the ClientOur client is a startup focused on copywriting and business coaching, preparing to launch an annual virtual speaker summit. The summit targets women business owners in the direct-to-consumer (DTC) physical product ecommerce niche. Tara aims to build a high-quality network of expert speakers aligned with her audience to create impactful, ongoing engagement. Why does this role exist?This role exists to support the successful launch and management of the client's inaugural virtual speaker summit, requiring 28 confirmed speakers from approximately 300 qualified prospects. The Executive Assistant will lead deep, multi-platform speaker research and outreach efforts, ensuring only the most relevant and engaged experts are invited. Additionally, the assistant will foster community interaction within a Facebook group and provide content support to maintain momentum throughout the event. The Impact you’ll make Speaker Research & Outreach Conduct deep research using platforms including podcasts (Spotify, others), Instagram, LinkedIn, Google, and similar summits. Follow detailed “rabbit hole” research methods to identify 300 qualified speaker prospects meeting strict criteria. Customize and send outreach emails based on provided templates. Confirm speaker qualifications, including verifying email list size and audience alignment. Community Engagement Manage and engage with members in the Facebook group by responding to comments and fostering meaningful conversations. Assist with posting and editing video content using Canva as needed. Data Management Maintain and update comprehensive spreadsheets and databases tracking speaker outreach and summit communications. Use tools such as Google Sheets, Slack/WhatsApp, and email for effective communication and data tracking. Skills, Knowledge and Expertise Required: Proven experience in speaker outreach and research across multiple platforms (podcasts, Instagram, LinkedIn, Google). Demonstrated ability to conduct thorough lead research and “rabbit hole” exploration to build quality lists. Experience managing and engaging online communities, preferably Facebook groups . Proficiency with communication and productivity tools: email, Google Sheets, Slack/WhatsApp, Canva. Excellent written and verbal English communication skills. WFH Set-Up: Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. Internet speed of at least 40MBPS Headset with an extended mic that has noise cancellation and a webcam Back-up computer and internet connection Quiet, dedicated workspace at home Your Superpowers: Exceptional research skills with a detail-oriented, investigative mindset. Strong communication and interpersonal skills for outreach and community engagement. Ability to multitask and manage time effectively in a remote, flexible environment. Proactive, self-motivated with a results-driven approach. Tech-savvy with experience using digital tools for outreach, collaboration, and content creation. You should apply if… You enjoy deep, investigative research and are comfortable “following rabbit holes” to find the best leads. You are passionate about supporting women entrepreneurs and aligning outreach with niche audiences. You thrive in a startup environment requiring initiative, independence, and adaptability. You are skilled at building genuine connections through thoughtful communication. You want to contribute meaningfully to a growing business and its community. What to expect... Work Setup: Remote position Must have a reliable internet connection and a quiet workspace Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours: 40 hours per week Monday to Friday, 8:00 AM – 4:00 PM Pacific Time Compensation: $6 per hour No benefits package included Benefits Originally posted on Himalayas