Introduction to Shutts & Bowen and the Role
Shutts & Bowen, a prestigious full-service law firm with a rich history of serving clients locally, nationally, and internationally, is seeking a highly skilled and experienced Legal Word Processor to join its team. As a Legal Word Processor, you will play a vital role in supporting the firm's attorneys and staff by providing exceptional document preparation and management services. This is a 100% remote position, offering you the flexibility to work from the comfort of your own home, with the requirement that you reside in the State of Florida. If you are a tech-savvy individual with a passion for document management and a strong work ethic, we encourage you to apply for this exciting opportunity.
Key Responsibilities
As a Legal Word Processor at Shutts & Bowen, your primary responsibilities will include:
- Working from 8:30 AM – 5:00 PM, Monday through Friday, with a mandatory on-call weekend rotation to ensure seamless support to the firm's operations
- Actively engaging with all office locations, providing helpdesk support, and general office assistance as needed
- Demonstrating exceptional document management skills, including formatting and styling documents, creating tables of contents (TOCs) and tables of authorities (TOAs), document conversions, formatting, and transcription
- Staying up-to-date with the latest technology and software changes within the firm to maintain expertise in document preparation
- Troubleshooting document-related issues effectively and efficiently
- Following departmental procedures and clearly understanding instructions for assigned tasks
- Providing exceptional support to attorneys and staff, ensuring timely and accurate completion of tasks
Essential Qualifications and Skills
To be successful in this role, you will need to possess the following essential qualifications and skills:
- A minimum of 5 years of experience in a similar role, preferably in a law firm or legal environment
- Proficiency in Microsoft applications, including Excel, PowerPoint, Adobe, Best Case, Best Authority, iManage, Forte, Litera, and any additional necessary software
- Excellent written and verbal skills, with strong business English spelling and grammar
- Excellent time management and organization skills, with the ability to prioritize workload and adjust to changing priorities
- A friendly, cooperative manner and good team spirit, with the ability to work effectively with attorneys and staff
- Flexibility to undertake a variety of assignments and adapt to changing circumstances
- Ability to type at 80+ words per minute and demonstrate active listening, reading, service orientation, coordination, and social perceptiveness
Preferred Qualifications and Skills
While not essential, the following qualifications and skills are highly desirable:
- Experience working in a remote environment, with the ability to self-motivate and work independently
- Knowledge of office skills such as data entry, filing, and phone etiquette
- Ability to organize time efficiently among a variety of duties and prioritize tasks effectively
- Strong problem-solving skills, with the ability to troubleshoot document-related issues and think critically
- Experience working with a variety of software applications and technologies, with a willingness to learn and adapt to new systems
Career Growth Opportunities and Learning Benefits
At Shutts & Bowen, we are committed to the growth and development of our employees. As a Legal Word Processor, you will have access to a range of training and development opportunities, including:
- Ongoing training and support to ensure you stay up-to-date with the latest technology and software changes
- Opportunities to develop your skills and expertise in document management and preparation
- Professional development programs to help you advance your career and achieve your goals
- A collaborative and supportive work environment that encourages teamwork and knowledge-sharing
Work Environment and Company Culture
Shutts & Bowen is a dynamic and forward-thinking law firm that values its employees and is committed to creating a positive and inclusive work environment. As a remote employee, you will be part of a distributed team that is connected through technology and shared goals. Our company culture is built on the following values:
- Respect and empathy for our colleagues, clients, and community
- A commitment to excellence and quality in everything we do
- A collaborative and supportive approach to work, with a focus on teamwork and knowledge-sharing
- A passion for innovation and continuous improvement, with a willingness to adapt to changing circumstances
Compensation, Perks, and Benefits
We offer a competitive salary and a range of benefits, including:
- A comprehensive benefits package, including health, dental, and vision insurance
- A 401(k) retirement savings plan, with employer matching contributions
- Paid time off and holidays, with a flexible work schedule to support work-life balance
- Opportunities for professional development and growth, with a focus on continuous learning and improvement
- A dynamic and supportive work environment, with a focus on teamwork and collaboration
Conclusion
If you are a motivated and experienced Legal Word Processor looking for a new challenge, we encourage you to apply for this exciting opportunity. As a remote employee, you will have the flexibility to work from the comfort of your own home, while being part of a dynamic and forward-thinking law firm. With a competitive salary, comprehensive benefits, and opportunities for growth and development, this is a role that offers a unique blend of challenge, reward, and fulfillment. Don't miss out on this opportunity to join our team and take your career to the next level. Apply now and start your future with Shutts & Bowen!
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