At arenaflex, we're not just a company – we're a family that's passionate about exploring new horizons, both in our work and personal lives. As a Staff Assistant with our arenaflex team, you'll embark on a thrilling journey, mastering new skills, and propelling your career while having a blast. Join us, and you'll discover a world of possibilities, challenges, and growth opportunities that will leave you feeling fulfilled and proud to be part of our team.
**Why You'll Love This Role**
As a Staff Assistant, you'll be an integral member of the Airport Stations Group within the Customer Experience Division at arenaflex. Your responsibilities will be diverse and exciting, including:
* Coordinating meeting plans, composing, and documenting various tasks
* Ensuring phone coverage, welcoming and coordinating clients, managing mail, and requesting office supplies
* Accommodating P-card spending, tracking commemorations and birthday events, and arranging travel and hotel facilities
* Providing administrative support for management presentations and special events as required
* Controlling, auditing, and screening local invoices through InvoiceWorks and distributing as needed
* Investigating and resolving office technology issues, including phone and copier machines
* Tracking and ensuring employees complete onboarding obligations, including system access, task assignments, and other necessary tasks
* Assisting in station event planning, coordination, and execution
* Handling finance processing in Workbrain for management and care staff
* Processing deprivation letters and arranging local communications and responses
* Overseeing employee terminations, including allowing and tasks as required
* Assisting with timekeeping capabilities, data entry, data checks, compromises, and recording
* Maintaining employee records as needed
* Maintaining station meeting plans, including monthly crisis response
* Accessing and managing various intermittent reports, including performance, review, cost, employee commitment, and recognition
* Updating required manuals and maintaining all security-related items
* Serving as a backup for various finance capabilities
* Overseeing records for OSHA, security, and other regulatory requirements
* Assisting with budget planning and compromise, including monthly reconciliation of landing charges
* Upholding auditing exercises as required
* Tracking and confirming incentive reserves acquired
* Liaising with CRE/Offices and vendors to follow local projects, as needed
* Leading/coordination work with other care staff, as needed
* Performing other duties as required
**All You'll Need for Success**
* Bachelor's degree in any field
* Previous office/administrative experience
* Familiarity with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
* Understanding of policies, procedures, and corporate design
* Ability to focus on work, be meticulous, and comply with time constraints
* Ability to multitask in a fast-paced environment and handle multiple tasks
* Self-motivation and ability to work independently
* Ability to understand the functionality and usefulness of specific software and systems
* Strong communication and interpersonal skills
**What You'll Get**
At arenaflex, we offer a comprehensive benefits package that includes:
* Medical, dental, vision, and prescription coverage
* Virtual doctor visits and flexible spending accounts
* 401(k) program with employer contributions
* Employee Assistance Program (EAP)
* Pet insurance and discounts on hotels, cars, travel, and more
* Opportunities for professional growth and development
* A dynamic and inclusive work environment that values diversity and inclusion
**Join the arenaflex Family**
At arenaflex, we're committed to creating a workplace that's inclusive, diverse, and empowering. Our 20+ Employee Business Resource Groups are designed to connect our colleagues to our customers, suppliers, networks, and investors, helping them reach their full potential and establishing a comprehensive workplace that addresses and surpasses the challenges of our diverse world.
If you're ready to feel a deep sense of satisfaction and fulfillment as you contribute to the success of the world's largest airline, join us at arenaflex. Apply now and take the first step towards an exciting career journey with our team.