Tech stack:
Fabasoft eGov-Suite
Enterprise Content Management (ECM)
Document Management Systems (DMS)
Electronic File Management (E-Akte)
Workflow-driven document processes
Digital records management
Requirements:
Proven hands-on experience with Fabasoft solutions
Experience working in ECM, DMS, or electronic document management environments
Understanding of document lifecycle management and digital records processes
Experience supporting system implementations, rollouts, or user enablement activities
Strong communication and stakeholder management skills
Ability to deliver knowledge transfer, workshops, and training sessions
Fluent Polish and good English communication skills (B2+)
Residence and tax residency in Poland
Willingness to travel occasionally for a few days at a time for workshops, training sessions, or consulting activities
Availability to work in a project and consulting environment (Monday–Friday)
Experienced in using AI tools in day-to-day workflow
Nice to have:
Experience with public sector or e-government projects
Knowledge of E-Akte solutions and records management concepts
Experience in business process analysis and optimization
Experience in change management and user adoption initiatives
Previous exposure to German clients or international project environments
Experience conducting end-user training and mentoring activities
Project description:
We are looking for a Fabasoft Expert to join an international consulting project focused on electronic document management and digital transformation initiatives. The role is dedicated to supporting a public sector client in Germany through the implementation, optimization, and adoption of Fabasoft-based solutions.
We are looking for a specialist who can act as a subject matter expert, support project activities, and transfer knowledge to internal teams through workshops, mentoring, and training sessions.
The work is delivered in a project-based consulting model, following the Munich business calendar and standard business hours. Occasional business travel may be required for training or consulting engagements.
Main responsibilities:
Act as a Fabasoft subject matter expert within international project teams
Support implementation and optimization of Fabasoft-based ECM and document management solutions
Provide consulting services related to electronic file and records management processes
Deliver workshops, training sessions, and knowledge transfer activities for internal teams and stakeholders
Collaborate with business and technical teams to identify improvement opportunities
Support system rollout, adoption, and user enablement activities
Prepare documentation, training materials, and process guidelines
Participate in project planning, coordination, and delivery activities
Share best practices and recommend improvements related to document management and digitalization initiatives
Support stakeholders throughout the project lifecycle, ensuring effective use of Fabasoft solutions