Operations Analyst (International)

About PermitFlow PermitFlow is building AI agents for the $1.6T construction industry. We’re creating the leading pre-construction platform, starting with the $12B permitting market. Our platform automates the slow, manual permitting process for builders, handling everything from jurisdiction research to application preparation, submission, and real-time tracking. By turning fragmented regulations and workflows into structured, intelligent systems, we help contractors move faster, reduce risk, and scale with confidence. We've raised over $36.5M with Kleiner Perkins leading our Series A, with participation from Initialized Capital, Y Combinator, Felicis Ventures, and Altos Ventures. Our backers include founders and executives from OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, Uber, and more. We are a team of architects, engineers, permitting experts, and product builders who know the pain of pre-construction firsthand and are committed to solving it. Demand is growing faster than we can keep up, and we’re looking for top talent to help us scale. ✅ What You’ll Do: Process Coordination & Compliance Manage Workflows: Oversee the lifecycle of tasks and projects, including gathering information, completing necessary steps, and ensuring submissions or deliverables are properly handled. Ensure Accuracy & Standards: Verify that all required information and documentation meet established guidelines and expectations. Monitor Progress & Follow-Ups: Track the status of ongoing tasks, proactively address delays, and facilitate timely completion. Communication & Customer Support Point of Contact: Serve a supporting liaison for stakeholders, providing updates on timelines, requirements, and progress. Communication Responsibilities: Communicate with 3rd parties through phone calls and emails Address inquiries and concerns professionally Generate reports to keep teams and stakeholders informed. Project & Task Management Maintain Workflow Efficiency: Ensure tasks align with established service levels and deadlines. Workspace Organization: Assign and manage access to relevant tools and resources. Adjust timelines and address critical tasks as needed. Keep progress updates current. Support Operations: Assist in transitions and handovers. Contribute to presentations and documentation as needed. Maintain accurate records and reports. Optimization & Continuous Improvement Streamline Processes: Identify opportunities to improve workflows, remove bottlenecks, and enhance efficiency. Skill Development: Expand knowledge of industry tools and best practices to improve overall effectiveness. ✅ What You Need: A fast and reliable internet connection is required. Back up connection is recommended. Laptop or Desktop with no less than 8 GB RAM, minimum of Intel Core i5 processor or equivalent. A quality video camera is recommended for Zoom meetings Noise cancelling microphone Qualifications & Fit: Excellent Communication : Strong proficiency in English, both written and spoken. Organizational Skills : Ability to manage multiple tasks, deadlines, and team needs efficiently. Time Management : Ability to prioritize tasks effectively, manage multiple projects simultaneously, and meet deadlines consistently. Problem-Solving : Proactive in identifying challenges and implementing effective solutions. Team Collaboration : Strong interpersonal skills to ensure alignment and smooth teamwork. Tech-Savvy : Proficient in project management tools, including AI-driven optimizations. Attention to Detail : Ensures quality control and adherence to project goals. Adaptability : Comfortable navigating a fast-paced environment and handling diverse tasks. Check out this page to listen to what some of our international members have to say about working at PermitFlow ! Originally posted on Himalayas