First American Bank is the largest privately held bank in Illinois, offering a community-focused banking experience with a commitment to growth and stability. They are seeking a Plan Document Specialist to manage the preparation and maintenance of qualified and non-qualified retirement plans, ensuring compliance with regulatory standards and effective communication with clients.
Responsibilities
- Draft documents and corporate resolutions establishing plans
- Review existing plans in conjunction with preparing their amendment and restatement
- Prepare employee communications, including Summary Plan Descriptions, Summaries of Material Modifications, Beneficiary Designation Forms, election forms, and required participant notices
- Draft corporate resolutions and amendments
- Prepare various governmental filings
- Obtain fidelity bonds for new qualified retirement plans
- Apply for and secure Employer Identification Numbers and Trust Identification Numbers
- Provide effective and timely, both verbal and written, communications in a clear and professional manner with clients and their advisors on plan issues
- Coordinate with other staff members to resolve issues or gather data
- Research technical and regulatory concerns
- Develop and maintain working knowledge of retirement plan legislation and gain extensive knowledge of ERISA laws and regulations over time
- Conduct and complete additional assignments/projects as designated by management
Skills
- Associate degree and Paralegal certificate, or Bachelor's degree required
- Proven ability to handle multiple tasks independently, demonstrate strong attention to detail, and work well under pressure in a deadline-driven environment
- A history of academic and/or professional success with a persistent desire for professional development and a proven track record of achieving results
- Ability to read and interpret legal documents
- Demonstrated ability to convey thoughts and ideas effectively and succinctly via written formats, including emails, letters, and electronic platforms. Maintain professional standards relating to spelling and grammar
- Must be professional, comfortable speaking with external and internal contacts with a demonstrated ability to tailor the message appropriately to the audience and situation effectively
- Maintain credibility through professional demeanor, appearance, and presence by modeling standards appropriate to our environment and industry
- Maintain good working relationships with internal partners by exhibiting exemplary interpersonal skills, adopting a constructive, solutions-focused approach
- Use sound professional judgment to balance the interests of the organization and customer, understanding and using available resources to mitigate risks
- Proficiency with Microsoft 365 and PDF editor products and applications, including the ability to effectively prepare or review documents, procedures, and reports
- Demonstrated ability to learn new systems and applications, as well as the ability to understand, adapt and adjust responsibilities/workflows as a result of system upgrades
- Punctuality is required to maintain First American Bank's customer service standards
- Retirement industry coursework or designation preferred but not required
- Experience with the Relius Document ASP Subscriber System preferred but not required
Company Overview
- First American Bank is a company that provides personal and business banking products and services. It was founded in 1903, and is headquartered in Elk Grove Village, Illinois, USA, with a workforce of 501-1000 employees. Its website is https://www.firstambank.com.