Project Billing Specialist

Celerion is committed to swift, exceptional clinical research through translational medicine. Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster. The Project Billing Specialist is responsible for contract invoicing, sample storage invoicing revenue, and cash application. This is a remote, full-time opportunity working closely with our finance team in Lincoln, NE. We are seeking candidates who can work Monday-Friday, 8 am-5 pm Central time. Essential functions include: Invoicing Upon receipt of signed contract, organize study folder and enter data into the Maconomy Projects module Set-up study folder with contract and placeholders for future documents Review contracts for special billing instructions. Update Maconomy with appropriate billing address, payment milestones, purchase order, currency, payment terms, and other billing information. Submit invoice per contractual specifications via e-mail, mail, or sponsor’s website. Assign an Outlook reminder for milestones with no automatic invoicing alerts Generate invoicing per contract Milestones and signed Change Orders Invoice per system milestone alerts or project management request Contact Operations or Global Project Manager for approval to bill milestones with no automatic alerts Organize and maintain pending invoice tracking tools and pro-actively seek invoicing opportunities Generate and distribute weekly invoicing and cash receipts reports Maintain tracking of Trial Site vendor invoices vs contracted amounts, allocate and assign invoices for approval Review and distribute e-mails from group Revenue Billing Outlook account Assist with Client and Accounts Receivable requests Record revenue related to sample storage and retention and Eurasian projects during period-end close Complete monthly Sunshine Act reporting for multiple clients Cash Application Apply customer payments to invoices in A/R sub-ledger Research and reconcile unapplied/unidentified receipts Research and answer all A/R related inquiries from both external and internal customers Request customer refunds Coordinate clean and timely cut-off for monthly close of A/R sub-ledger Assist with invoice forecasting and historical reporting Prepare Volume Incentive Discount Reports Assist with A/R collection and aging reporting Job Requirements: An Associates degree in Accounting and of 2 years of accounting experience OR Bachelor's degree with limited experience will be considered Contract Research Organization billing experience is a plus Proficient with Excel Ability to handle multiple priorities High level of organization and attention to detail ERP system experience preferred Large company experience preferred Celerion Values: Integrity Trust Teamwork Respect Celerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability. Originally posted on Himalayas