QB Desktop Bookkeeper/Admin Assistant

We are seeking a Bookkeeper / Admin Assistant to manage bookkeeping in QuickBooks, process payments, prepare quotes, and support the CEO with admin tasks. Strong Excel skills, bookkeeping experience, and excellent communication are required. Job Responsibilities: Create and Send Quotes: Prepare and send accurate quotes for various construction projects, ensuring they align with customer requirements and company pricing policies. Update Database: Maintain and update company databases, ensuring all client and project information is current and accurate. Process Payments: Handle the processing of payments, ensuring timely and accurate invoicing and follow-up. Job Reports: Prepare and maintain detailed job reports, tracking project status, costs, and timelines. Admin Support: Provide administrative support to the CEO and other team members, assisting with scheduling, emails, documentation, and project coordination. Bookkeeping: Manage and maintain the companys bookkeeping using QuickBooks Desktop. Track and reconcile accounts, process payroll, and assist with monthly financial reporting. Customer Support: Act as a point of contact for customer inquiries, resolving issues promptly and professionally. Phone Support: Make and take phone calls, assisting clients and team members with any project-related questions or concerns. Back Office Organization: Collaborate with team members to ensure the back office is organized and running smoothly. Assist with general administrative duties as required. Qualifications: Bookkeeping Experience: Proven experience as a bookkeeper, ideally with experience in the construction industry. QuickBooks Desktop Proficiency: Strong knowledge of QuickBooks Desktop for bookkeeping and administrative functions. Customer Service: Demonstrated experience in customer service, with the ability to handle client inquiries professionally and efficiently. Advanced Excel Skills: Proficiency in advanced Excel functions, including data analysis, reporting, and financial tracking. Communication Skills: Excellent verbal and written communication skills in English, with the ability to interact effectively with clients, vendors, and team members. Proactive and Detail-Oriented: Strong organizational skills with the ability to prioritize tasks and manage time effectively. Construction Industry Experience (Preferred): Previous experience working in a construction company is a plus but not required. Apply Job!