Note: The job is a remote job and is open to candidates in USA. The Battery Network is a leading battery collection and recycling nonprofit dedicated to sustainability. The Accounts Payable Specialist will manage the full-cycle accounts payable process, ensuring compliance and accuracy while collaborating with internal and external stakeholders to improve efficiency and support the organization's growth.
Responsibilities
- Process and manage full-cycle accounts payable transactions, ensuring accuracy, timeliness, and compliance with organization policies and internal controls
- Review, code, and process vendor invoices by line of business and appropriate approval workflows
- Support vendor onboarding activities, including collection and maintenance of vendor documentation and banking information
- Process vendor payments and assist with payment disbursement activities, including ACH, wire, check, and credit card transactions
- Confirm and maintain accurate vendor banking and remittance information while supporting fraud prevention and internal control processes
- Serve as a primary point of contact for vendor-related inquiries, discrepancies, and payment issues; analyze issues to identify root causes and drive resolution with internal and external parties
- Reconcile vendor statements, research discrepancies, and proactively follow up on outstanding items
- Monitor AP aging and outstanding payables to support payment prioritization and cash management activities
- Support month-end and year-end close activities, including reconciliations, accrual support, and AP-related reporting
- Assist with preparation and filing of annual 1099 forms and related documentation
- Train and support internal users on accounts payable workflows, coding practices, and system processes as needed, including onboarding new approvers and providing ongoing guidance on policy and system use
- Collaborate cross-functionally with internal teams to improve efficiency, streamline processes, and support operational goals
- Assist with internal and external audit requests by gathering supporting documentation and responding to inquiries
- Ensure compliance with organizational policies, internal controls, and applicable accounting standards
- Perform additional accounting and finance-related duties as assigned
Skills
- Minimum of 3-5 years of full-cycle accounts payable experience
- Associate or bachelor's degree in accounting, finance, or a related field preferred, OR equivalent combination of education and 5+ years of relevant accounts payable experience considered in lieu of a degree
- Experience with vendor onboarding, invoice processing, AP reconciliations, and payment administration
- Experience coding invoices and managing approvals within an accounts payable workflow
- Understanding of accounts payable principles, internal controls, and fraud prevention practices
- Proficiency with Microsoft Office Suite, particularly Excel and Outlook
- Strong written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Ability to work independently while contributing to a collaborative team environment
- High level of professionalism, discretion, and confidentiality when handling sensitive financial and vendor information
- Experience with ERP systems (e.g., NetSuite, QuickBooks, Sage Intacct, Microsoft Dynamics, or similar) and AP automation platforms (e.g., Bill.com, Tipalti, Coupa, Stampli, AvidXchange, or similar)
- Experience with month-end close support and AP-related journal entries
- Experience preparing or supporting 1099 reporting activities
- Experience supporting process improvement or workflow automation initiatives
- Experience training or supporting end users on AP systems and workflows
- Working knowledge of US GAAP and AP-related accounting practices
- Thrives in a mission-driven environment where culture and values are central to success
- Eager to join a team that embraces diversity, equity and inclusion as core values and fosters a culture of collaboration and innovation
- Ability to work standard East Coast business hours is preferred
Benefits
- Remote based within the United States.
- Limited travel (estimated 2-4 times per year) as needed.
- Standard work hours are Monday 6Friday, 8 hours per day.
- We prioritize the quality and timeliness of work over rigid schedules and recognize the importance of connection, collaboration, and work-life balance.
- We offer flexible scheduling where roles allow, and in alignment with current policy, while ensuring operational needs and team collaboration are met.
- We offer a strong, well-rounded benefits package.
- Our benefits support our employees9 health and wellness, time off, and productivity.
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