Note: The job is a remote job and is open to candidates in USA. 5THGEN Inc is seeking an Assistant Proposal Writer and Business Development Associate to provide administrative, operational, and proposal development support to the Commercial team. This role focuses on assisting the Proposal Manager with the preparation and management of proposals and pricing activities, while ensuring compliance and accuracy throughout the process.
Responsibilities
- Assist with the preparation, assembly, formatting, proofreading, and quality review of proposals, quotations, presentations, and other commercial documents
- Coordinate collection of proposal inputs from estimating, procurement, operations, quality, and subject matter experts
- Support the review of incoming RFPs, RFQs, RFIs, and capability requests for requirements, timelines, and submission needs
- Assist with proposal document version control, file organization, archiving, and maintenance of proposal folders and records
- Support proposal submission activities and ensure all required documentation is completed and included
- Maintain proposal trackers, timelines, status reports, and workload dashboards
- Assist with maintaining proposal templates, standard content libraries, boilerplate language, resumes, case studies, and supporting materials within proposal management systems
- Coordinate with Estimating, Procurement, Operations, and Finance to gather pricing information required for quotations and proposals
- Assist in the preparation and population of customer pricing tables, cost summaries, and proposal pricing exhibits
- Support maintenance of commercial pricing tools, pricing databases, and pricing documentation
- Assist with product, service, and pricing setup within CRM, proposal systems, and related commercial platforms
- Support order and opportunity entry activities within CRM and internal systems as assigned
- Verify data accuracy and completeness across pricing, proposal, and opportunity records
- Support administration and maintenance of CRM data, including opportunity creation, updates, stage progression, and record management
- Ensure proposal, quote, and opportunity records are accurately tracked and maintained
- Assist with CRM reporting, dashboard preparation, and commercial KPI tracking
- Support data cleanup, record audits, and process compliance initiatives
- Maintain commercial document repositories and SharePoint libraries
- Assist with completion of customer RFIs, supplier registration forms, vendor qualification questionnaires, and prequalification packages
- Maintain repository of commonly requested company information, certifications, policies, capabilities, and compliance documentation
- Coordinate updates to customer portals and supplier management systems
- Assist with tracking confidentiality agreements, master service agreements, and other commercial documentation
- Provide administrative support to the Proposal Manager and Commercial Leadership team
- Prepare meeting agendas, action-item trackers, and meeting summaries as needed
- Assist with reporting related to proposal activity, win/loss trends, proposal volume, response times, and other commercial KPIs
- Maintain organized electronic filing systems and records retention processes
- Support special projects and process improvement initiatives across the commercial organization
- Work closely with Proposal Management, Business Development, Procurement, Estimating, Operations, Quality, and Finance teams
- Support process consistency and adherence to established commercial procedures and workflows
- Identify opportunities to improve efficiency, automation, and proposal quality within commercial systems and processes
Skills
- Associate's Degree or equivalent
- Minimum 2+ years of proposal coordination, proposal writing support, commercial operations, sales support, project coordination, or administrative support experience
- Experience working with CRM systems (Dynamics CRM, HubSpot, Salesforce, or similar)
- Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills with exceptional attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
- Strong proofreading, editing, formatting, and document quality assurance skills
- Ability to gather, organize, and validate information from multiple stakeholders
- Ability to work effectively in a collaborative, cross-functional environment
- Self-motivated, proactive, and capable of working independently with minimal supervision
- Strong attention to detail, process compliance, and data accuracy
- Background in life sciences, healthcare, pharmaceuticals, clinical trials, or related industries preferred
- Experience working with pricing sheets, pricing tables, data entry, calculations, and spreadsheets preferred
- Experience supporting proposals, RFIs, RFQs, RFPs, or procurement-related documentation preferred
Company Overview