Note: The job is a remote job and is open to candidates in USA. CCOF is a nonprofit organization that advances organic agriculture for a healthy world. They are seeking a Bilingual Senior Accounting Specialist to support their mission-driven work, focusing on accounts receivable and accounts payable functions for multiple grants and programs, as well as other accounting tasks as directed by finance management.
Responsibilities
- Coordinate day‑to‑day accounting functions including Accounts Receivable and Accounts Payable for multiple grants and programs
- Perform grant and fund accounting functions including restricted funds tracking, revenue recognition and expense allocation among entities and programmatic cost centers
- Perform monthly reconciliations (bank, restricted net assets, restricted cash accounts, receivables, payables, deferred revenue, etc.)
- Maintain financial reports and internal schedules for grants, programs, and restricted funds
- Correspond with members and donors via email and phone in both English and Spanish to answer questions and follow up on past due accounts
- Support Accounting and Finance management staff in strengthening internal controls, improving processes and implementing new workflows and software systems
- Perform other assigned accounts receivable and general accounting tasks across CCOF’s multiple entities
- Record grant, donation, and pledge invoices; deposits; payment applications; and other accounts receivable activity
- Track restricted funds for grants and donations in accordance with donor requirements
- Serve as primary accounting contact for CCOF’s fundraising staff for grant and donor pledge invoicing
- Prepare donation and receivables reports for program management and fundraising staff
- Perform monthly revenue recognition entries for multiple grants and programs in accordance with grant and funding requirements
- Maintain documentation supporting receivables, deposits, revenue recognition, restrictions, and payment applications
- Correspond with members and donors via email and phone in both English and Spanish to answer questions and follow up on past due accounts
- Review, enter, and process vendor bills and expense reimbursements
- Maintain vendor files including W-9s and 1099 eligibility and correspond with vendors as needed
- Utilize templates and Enterprise Resource Planning (ERP) system to allocate staffing and other expenses among entities, grants and programs
- Track and review grant and program expenses to ensure proper coding and compliance with grant and regulatory requirements including 2CFR200 regulations for federal funding
- Administer staff credit card accounts and the credit card expense management system. Enter staff credit card charges in the ERP system. Responsible for all aspects of staff credit card monthly accounting cycle
- Prepare and reconcile multi-entity intercompany transactions and balances
- Collaborate with the Accounting and Finance management staff to develop improvements to departmental processes, systems and internal controls
- Support month-end and year-end close processes by performing reconciliations of balance sheet and revenue accounts (bank, restricted net assets, restricted cash accounts, receivables, payables, deferred revenue etc.)
- Provide support with annual audit preparation and audit document requests
- Crosstrain on and provide primary backup support for the Payroll Accounting Manager on essential payroll processing tasks
- Perform other general accounting tasks for CCOF’s multiple entities as assigned
Skills
- 4 or more years of experience in general accounting (any of the following areas: A/P, A/R, general ledger accounting, cash management, payroll, etc.), with at least 2 years of experience in non-profit, grant or fund accounting areas
- 4 or more years of experience utilizing accounting software and ERP systems such as Oracle NetSuite, QuickBooks, Sage, Microsoft Dynamics, etc
- Understanding of Generally Accepted Accounting Principles (GAAP) and non-profit revenue recognition principles
- Prior experience performing expense allocations for multiple subsidiaries, departments or other cost centers
- Prior experience performing accounting reconciliations such as bank reconciliations or other balance sheet account reconciliations
- Proficiency in computer skills including Microsoft Outlook, Teams, Word, Excel, PowerPoint and database programs
- Intermediate Spanish language skills sufficient to speak fluently and write detailed emails
- Effectively manages emails, creates professional documents and spreadsheets, and maintains accurate database records
- Ability to track multiple tasks and projects at a time and follow detailed instructions and procedures when completing work
- Ability to perform detailed data entry with very high level of accuracy
- Communication Skills. Professional written and verbal communication. Writes clearly and adapts communication to suit various audiences, providing relevant context and asking thoughtful questions to understand others' perspectives and foster engaging, effective interactions. Organizes and shares information effectively. Receives and applies constructive feedback effectively
- Critical Thinking and Problem-Solving Skills. Works independently within established procedures, leveraging available resources to overcome challenges and identify effective solutions. Demonstrates self-awareness by recognizing when support is needed and appropriately seeking guidance or resources
- Customer Service. Professionalism in customer service. Displays a courteous, helpful attitude at all times when interacting with clients. This includes being patient and respectful, taking the time to actively listen to clients' needs and concerns, and responding thoughtfully and appropriately. Ability to ease the concerns of upset or anxious clients by de-escalating tense situations
- Highly Organized, motivated, and detail oriented. Understands how to prioritize competing needs and tasks without compromising quality. Reliably completes assignments within established deadlines. Proactive, self-directed, and driven to achieve goals
- Attention to detail: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them
- Commitment to anti-discrimination and employee well-being. Ability to collaborate effectively with individuals from different backgrounds, demographics, and communication styles to foster a respectful, inclusive, and professional work environment
- Team Collaboration. Actively contributes to team success by completing tasks, meeting goals, and supporting project outcomes. Demonstrates respectful collaboration by actively listening to colleagues, valuing different ideas, and seeking opportunities to improve processes. Understands that their team's success is their own success, and they share responsibility when their team experiences difficulties along the way
- Prior experience with grant regulatory requirements including 2CFR200 regulations for federal funding
- Prior experience with payroll processing and payroll accounting
- Prior experience with accounting software/ERP system implementation
- College degree in related field
Benefits
- Superb health plans
- 401(k) program
- Generous sick/personal and vacation time
Company Overview