Note: The job is a remote job and is open to candidates in USA. The National Forest Foundation (NFF) is a non-profit organization that partners with the US Forest Service to advance forest resiliency and healthy ecosystems. They are seeking an Executive Administrative Assistant & Ambassador Council Liaison to provide high-level administrative support to the Chief Advancement Officer and assist with the coordination of the Ambassador Council.
Responsibilities
- Provide high-level administrative support to the CAO, including managing an extremely active calendar of appointments, scheduling meetings, and coordinating travel arrangements
- Assist Executive Assistant to the CEO/President in organizing 4 Board Meetings per year. Assist in coordinating meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in-person Board meetings
- Operate as staff lead for the Ambassador Council meeting to provide coordination and communication with Council, NFF President & CEO, and Chief Advancement Officer in cultivating and managing Council prospects and maintaining Ambassador Council Recruitment Pipeline
- Create and maintain efficient records of Ambassador Council member and candidate background information, outreach, and interactions
- Prepare and edit correspondence, communications, presentations, and other documents, sometimes confidential and facilitate signing personalized messages from the Executives at NFF
- Arrange complex and detailed travel plans, itineraries, and agendas. Prepare and compile documents for travel-related meetings, working with appropriate project managers when necessary
- Assist in outreach to current and potential donors on behalf of the CAO
- Accurately complete expense reports
- Provide logistical assistance with advancement related events
- Work with the CAO and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance the execution of the President/CEO/Boards vision and Management Team's strategic efficacy
- Maintain communication contact records for the CAO within the appropriate databases
- Organize agenda/materials for bi-weekly Advancement Direct Report meeting
- Provide scheduling support
- Prepare key briefings for meetings
- Organize notes / action items from meetings
- Complete other duties as defined by the CAO
Skills
- Bachelor's degree in related field or equivalent experience
- Seven or more years of administrative experience at the executive level
- Experience working with corporate or non-profit boards/volunteers/board management
- Proven experience in Microsoft Office365, Outlook, Word, Excel, and PowerPoint including the preparation of statistical reports, spreadsheets, visual media and presentation aids, correspondence and memoranda and AI tools
- Commitment to the mission of the NFF
- Must be authorized to work in the United States
- Ability to effectively identify all components of a task, prioritizing and balancing them against the schedule of the CAO and Advancement Leadership Team
- The ability to navigate complex personalities in high pressure environments
- Committed to working collaboratively cross-departmentally
- Ability to effectively set priorities, while managing a variety of projects and tasks to successful completion
- Ability to work independently, execute tasks, attend meetings, and manage projects with minimal oversight
- Ability to work well and be flexible in a team-oriented environment
- Ability to travel within the United States 25 to 30% within a year
- Ability to participate in low impact hiking, walking on uneven terrain, climbing, and lifting 10 lbs
- Excellent research and analytical skills with a strong attention to detail
- Excellent communication skills, with an editorial eye
Benefits
- Medical and dental insurance paid at 75% by the organization for you and any dependents.
- Vision insurance paid 50% by the organization for you and any dependents.
- Health savings account (HSA) with employer contributions between $1,878-$3,750 per year, predicated on coverage type.
- Healthcare and dependent care flexible spending accounts (FSA).
- Employee assistance program (EAP) at no cost.
- 403(b) retirement plan with a 5% employer match after one (1) year of service.
- Short-term and long-term disability insurance at no cost.
- Basic life and AD&D insurance at no cost, with voluntary life insurance options.
- Whole life insurance at a discounted rate
- Employees start with 35 days of annual leave, sick leave, personal leave and holidays (annual leave accrual rates increase with years of service)
- Family & medical leave for up to sixteen (16) weeks with up to four (4) weeks paid.
- Training & Development Programs
- Professional development reimbursement for up to $1,000 per year.
Company Overview