Remote Executive Assistant (El Salvador)

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Executive Assistant (El Salvador) (100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary: $1,600 Schedule: 9am - 6pm PST (1 hour for lunch), with unlikely weekend support in case of emergencies PTO: 6 main US holidays + 5 additional days. Requests require 2 weeks' notice. Maximum 5 days per request. Our Client Our client is a growing private neuropsychology practice based in California that provides neuropsychological evaluations, therapy services, and immigration psychological evaluations for pediatric, adult, and geriatric patients. The practice is deeply committed to compassionate, patient-centered care and serves both English- and Spanish-speaking communities. As the team continues to grow, they are seeking a highly proactive and empathetic Executive Assistant to support daily operations, patient communication, scheduling, and administrative coordination. Job Overview The Executive Assistant will serve as a key operational and patient support partner within the practice. This role combines executive support, patient coordination, administrative management, and light marketing assistance in a collaborative and mission-driven environment. The ideal candidate is highly organized, emotionally intelligent, proactive, and comfortable communicating with patients in both English and Spanish. This person should be able to think independently, anticipate needs, and help create a seamless and supportive patient experience. This is an excellent opportunity for someone who enjoys meaningful work, values long-term growth, and thrives in a people-centered environment. Key Responsibilities Administrative & Patient Support • Answer patient phone calls and emails professionally and empathetically • Schedule appointments and coordinate patient calendars • Collect deposits and assist with intake and onboarding documentation • Send consent forms and follow-up paperwork • Guide patients toward the appropriate services and providers based on their needs • Maintain organized communication and patient follow-up processes • Support calendar and email management for the practice owner Executive & Operational Support • Assist with day-to-day administrative tasks and operational coordination • Support special projects and ongoing workflow improvements • Anticipate needs and proactively identify solutions • Coordinate with clinical staff to ensure smooth internal operations Marketing & Creative Support • Create simple marketing materials using Canva • Support social media content and basic marketing initiatives • Assist with bilingual communication and translation needs when necessary • Help support outreach and community engagement efforts Qualifications Required • Fluent English and Spanish communication skills • Strong phone and interpersonal communication abilities • 2+ years of experience in an Executive Assistant or Administrative Assistant • Excellent organizational and multitasking skills • Strong empathy and emotional intelligence • Ability to work independently and take initiative • Comfortable learning new systems and workflows • Proficiency with Google Workspace and Canva • Reliable internet connection and professional remote work environment Preferred • Based in El Salvador or broader Central America region • Experience supporting executives, entrepreneurs, or healthcare professionals • Experience in healthcare, mental health, psychology, or medical administration • Familiarity with scheduling systems, CRMs, or patient coordination workflows • Social media or marketing support experience • Translation or interpreter experience Ideal Candidate Traits • Compassionate and patient-centered • Highly proactive and dependable • Strong critical thinking and problem-solving skills • Organized and detail-oriented • Adaptable and resourceful • Collaborative and team-oriented • Comfortable working with minimal supervision Schedule & Compensation • Remote position • Initially part-time (approximately 20 hours/week) during training period • Transition to full-time (40 hours/week) after approximately 90 days Growth Opportunity This is an opportunity to become a long-term strategic support partner within a growing healthcare practice focused on meaningful patient impact. The practice values close team relationships, professional growth, and creating a supportive work environment. Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified. Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America. Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications. Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. We appreciate your interest and look forward to reviewing your application!