Note: The job is a remote job and is open to candidates in USA. Bristol Global Mobility is seeking an Expense Analyst Assistant to support the Expense Management department. The role involves processing and auditing employee and vendor expenses, maintaining financial records, and providing customer service to ensure efficient operations.
Responsibilities
- Review and audit expense transactions for accuracy, completeness, and compliance with company and client policies
- Process employee expense reports, vendor invoices, reimbursement requests, and other expense-related transactions
- Create vouchers and accurately enter financial transactions into expense management systems
- Process and reconcile monthly client American Express credit card charges and supporting documentation
- Research and resolve expense discrepancies, missing documentation, and payment issues
- Support month-end expense processing, reconciliations, and reporting activities
- Maintain accurate financial records and supporting documentation
- Identify opportunities to improve processes, strengthen controls, and increase operational efficiency
- Customer Support and Mailbox Management
- Monitor and manage shared Expense Management department mailboxes
- Respond promptly and professionally to employee, client, and vendor inquiries
- Prioritize incoming requests to ensure timely resolution
- Route inquiries to the appropriate departments when necessary
- Document communications, resolutions, and follow-up actions
- Monitor departmental service level agreements (SLAs) and help ensure response time goals are consistently achieved
- Assist with reporting, data validation, and audit support
- Maintain and update process documentation and standard operating procedures
- Participate in testing, implementation, and continuous improvement initiatives for new systems and processes
- Perform other duties as assigned
Skills
- Two to four years of experience in expense management, accounts payable, accounting support, finance, relocation services, or a related administrative role
- Strong Excel Experience
- Experience in the relocation, global mobility, or corporate services industry
- Experience using expense management, ERP, or financial management systems
- Experience supporting process improvement or operational excellence initiatives
Benefits
- Unlimited paid time off
- Medical, Dental and Vision Benefits
- FSA & HSA accounts
- 401k with 50% match
- Life and personal accident insurance
- Adoption assistance
- Tuition reimbursement
- Employee assistance program
- Marketplace for personal shopping discounts
Company Overview