Note: The job is a remote job and is open to candidates in USA. Pitcoff Law Group, a growing commercial litigation and business law firm based in New York City, is seeking a Finance & Billing Manager to own the firm’s day-to-day financial operations. This role involves managing financial workflows that directly affect client experience, cash flow, compliance, and firm operations, while also building and improving financial processes as the firm grows.
Responsibilities
- Manage client billing, including weekly invoice preparation, review, finalization, and delivery
- Respond to client billing questions and escalate sensitive or disputed issues when needed
- Track retainers, trust balances, fulfill replenishment needs, post incoming payments, wire transfers, and refunds
- Move earned fees from trust to operating in accordance with approved invoices and firm procedures
- Prepare monthly three-way trust reconciliations and maintain accurate trust records
- Follow up on collections, maintain AR reporting, and create and monitor approved payment plans
- Audit client expenses for charge-back, including filing fees, service fees, court costs, research charges, and other reimbursable expenses
- Maintain bookkeeping records, reconcile accounts, and support month-end financial review
- Manage accounts payable, vendor bills, recurring expenses, and payment documentation
- Coordinate payroll information through the firm’s PEO
- Coordinate with the PEO on benefits updates and filings including but not limited to retirement plans and benefits renewals
- Assist in the annual and ongoing budgeting process
- Track state registrations, annual reports, address updates, registered agent matters, and related compliance deadlines
- Coordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partners
- Support matter-level financial setup and closeout, including final invoices, trust transfers, refunds, AR review, and expense reconciliation
- Identify gaps, improve workflows, and create practical documentation where needed
Skills
- 5+ years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services finance
- Experienced with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment matters
- Familiar with attorney trust accounting and three-way trust reconciliations
- Comfortable working directly with clients on billing, payment, retainer, and balance questions
- Highly organized, accurate, discreet, and reliable
- Able to manage recurring deadlines and follow through without heavy oversight
- Comfortable building process where process does not yet exist
- Clear and professional in written and verbal communication
- Available to work standard business hours in Eastern Time
- QuickBooks Online experience is required
- Clio Manage experience is strongly preferred
- Experience with Microsoft 365, legal payment platforms, payroll/PEO systems, and financial reporting tools is a plus
Benefits
- Health insurance with up to 100% employer contribution
- Dental, vision, disability, and life insurance
- 401(k) with employer contribution
- Paid time off, including vacation, holidays, and personal days
- Fully remote work environment
Company Overview