Note: The job is a remote job and is open to candidates in USA. The Nuclear Company is the fastest growing startup in the nuclear and energy space, pioneering a fleet-scale approach to building the next generation of nuclear reactors. The Nuclear Services Administrative Supervisor is responsible for leading the day-to-day administrative operations that support TNC Services' field operations and leadership team, ensuring efficient and compliant processes while providing exceptional support to employees and customers.
Responsibilities
- Oversee the day-to-day administrative functions supporting TNC Services operations
- Develop, implement, and continuously improve administrative processes and workflows to enhance operational efficiency
- Ensure administrative records, documentation, and files are accurate, organized, and maintained in accordance with company policies
- Serve as the primary administrative resource for the Services Leadership Team
- Manage the end-to-end payroll time collection process to ensure employees are paid accurately and on time
- Oversee billing administration, including pay rates, bill rates, and customer billing support
- Coordinate with General Managers, field leadership, and Finance to ensure timely submission and approval of employee timesheets
- Identify, investigate, and resolve payroll, billing, and timekeeping discrepancies
- Maintain accurate workforce records and administrative documentation supporting outage and field service personnel
- Coordinate employee onboarding activities in partnership with Human Resources
- Maintain employee records and ensure required employment documentation is complete and current
- Support compliance with company policies, health and safety requirements, and administrative procedures
- Assist with employee communications and administrative support throughout the employee lifecycle
- Coordinate administrative activities supporting a large seasonal and outage workforce
- Serve as the primary administrator for the Infiniti platform, including onboarding, user support, and ongoing system maintenance
- Ensure data integrity across administrative systems and databases
- Generate reports, dashboards, presentations, contracts, and other documentation supporting operational and leadership decision-making
- Identify opportunities to automate or improve administrative processes
- Coordinate calendars, meetings, travel arrangements, and communications for the Services Leadership Team
- Serve as the primary point of contact for internal departments supporting TNC Services
- Support vendor coordination, office operations, supply management, and equipment administration
- Assist in planning team meetings, employee recognition activities, and operational events
- Supervise, mentor, and support a team of administrative professionals
- Delegate work effectively while ensuring timely completion of administrative activities
- Conduct performance evaluations and support employee development
- Foster a culture of collaboration, accountability, customer service, and continuous improvement
Skills
- Bachelor's degree in Business Administration, Office Management, Human Resources, or a related field, or an equivalent combination of education and relevant experience
- 5+ years of progressively responsible administrative, office management, or operations support experience
- 2+ years of supervisory or team leadership experience
- Demonstrated experience administering payroll, billing, timekeeping, or workforce administration processes
- Experience supporting multiple departments within a fast-paced operational environment
- Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
- Experience managing calendars, reporting, documentation, and administrative systems
- Excellent written, verbal, organizational, and interpersonal communication skills
- Strong attention to detail with exceptional organizational and multitasking abilities
- Experience supporting nuclear, power generation, industrial services, construction, or staffing organizations
- Experience supporting large seasonal or project-based workforces
- Familiarity with Infiniti, SAP, or similar workforce management and payroll systems
- Experience supporting executive or senior leadership teams
- Knowledge of payroll processing, billing administration, and workforce compliance requirements
- Experience coordinating employee onboarding and HR administrative activities
Benefits
- Competitive compensation packages
- 401k with company match
- Medical, dental, vision plans
- Generous vacation policy, plus holidays
Company Overview