Note: The job is a remote job and is open to candidates in USA. Civic TN is a nonprofit organization focused on civic engagement and advocacy in Tennessee. The Organizing Data Associate will support the administration and coordination of voter engagement data systems, assist partners in implementing civic engagement programs, and provide training and technical assistance to enhance partner capacity.
Responsibilities
- Support the administration and coordination of shared voter engagement data systems used across Civic TN, Action TN, and coalition partners
- Assist with reporting, dashboards, data quality assurance, and voter file management
- Help maintain shared data workflows and documentation that support collaboration across coalition partners
- Assist with coordinated voter engagement data initiatives and shared infrastructure projects
- Support research, voter targeting, program analysis, and other data projects as assigned
- Assist with annual coalition and partner membership data reviews by analyzing membership files, identifying opportunities to strengthen data quality and engagement, and translating findings into practical recommendations that support long-term base-building strategies
- Assist in building canvassing universes, turf, phone banks, text banks, and other voter engagement tools
- Support the development and maintenance of voter engagement resources, including scripts, survey questions, activist codes, templates, and implementation guides
- Prepare voter contact files, implementation materials, and program resources for coalition partners
- Help conduct quality control of voter engagement programs to ensure data is collected consistently and accurately
- Assist partners with implementing voter engagement programs within VAN and related organizing tools
- Help maintain and improve standardized workflows and systems that support partner voter engagement programs
- Assist with delivering one-on-one and group trainings for partner organizations
- Help develop and maintain training materials, implementation guides, documentation, and best practice resources
- Provide ongoing technical assistance and troubleshooting to coalition partners
- Support onboarding of new coalition partners by helping assess organizational data and voter engagement needs, recommending appropriate tools and workflows, and providing the training and implementation support needed to build program capacity
- Support onboarding of new partner staff and organizers to VAN and other organizing tools
- Translate technical concepts into practical guidance that helps partners successfully implement civic engagement and voter engagement programs
- Support coordination between Civic TN and Action TN programs and shared initiatives
- Assist with logistics and implementation for coalition-wide trainings, days of action, voter hubs, and other large-scale partner activities
- Help develop and maintain shared trackers, planning documents, implementation resources, and operational systems used across both organizations
- Support cross-functional projects between the Data and Programs teams
- Assist with special projects that strengthen coalition coordination, partner capacity, and organizational effectiveness
- Perform other duties as assigned by the Data Director
Skills
- Experience volunteering or working on political campaigns, advocacy campaigns, nonprofit organizations, labor unions, or community organizing efforts
- Familiarity with voter engagement programs or grassroots organizing
- Strong organizational and project management skills with exceptional attention to detail
- Ability to communicate technical concepts to non-technical audiences
- Experience facilitating trainings or providing customer service or technical assistance is a plus
- Strong critical thinking skills and ability to manage multiple priorities in a fast-paced environment
- Willingness to learn new technologies, voter engagement platforms, and organizing tools
- Experience working collaboratively across organizations and with diverse stakeholders
- Demonstrated commitment to racial equity, social justice, and building power in historically marginalized communities
- Experience using VAN (Voter Activation Network), VoteBuilder, EveryAction, GetThru, or similar organizing platforms
- Experience supporting voter engagement or field organizing programs
- Experience developing training materials, guides, or documentation
- Experience with Google Workspace, Microsoft Excel, or Google Sheets
- Experience with data visualization platforms such as Looker Studio or Tableau
- Experience working within 501(c)(3) and/or 501(c)(4) organizations is a plus
Benefits
- The company offers benefit plans that cover 100% of health, vision, and dental coverage for employees and 0% for dependents.
- We also offer a 401k plan with up to a company 3% match.
- All employees receive a $30/mo technology stipend and a $30/mo internet stipend.
- Paid vacation accrues at the rate of 13.34 hours per month (20 days/4 weeks per year), with up to 8 unused days available to roll over each year.
- Paid sick leave accrues at the rate of one day per month (12 days per year) and does not roll over.
- Competitive paid holiday policy, including closing the office from Christmas to New Year’s Day.
- Two floating holidays and two personal days that do not roll over.
Company Overview