Note: The job is a remote job and is open to candidates in USA. GovCIO is currently hiring for an IT Project Coordinator to support a product in the Healthcare Environment and Logistics Management Product Line. This role involves managing project teams, creating integrated project plans, and ensuring adherence to quality standards to meet project objectives.
Responsibilities
- Creates integrated project plans for contract deliverables and new products in development projects
- Manages a project team comprised of a multidisciplinary staff
- Reviews, manages and controls status of projects and budgets; manages schedules and prepares status reports
- Assesses project issues and develops resolutions to meet productivity, quality, and client-satisfaction goals and objectives
- Develops mechanisms for monitoring project progress and for intervention and problem solving with team members and line managers
- Generally reports to a Program Manager
- Manages the direction of a project through the design, implementation, and testing in accordance with project objectives
- Defines requirements and plans project lifecycle deployment
- Supervises professional and technical support personnel performing in their regular disciplines
- Schedules tasks and coordinates with various team members to accomplish the results
- Manages the integration of vendor tasks and tracks and reviews vendor deliverables
- Ensures adherence to quality standards and reviews project deliverables
- Conducts project meetings and is responsible for project tracking, analysis and reporting
- Support VA program goals, resource planning, monitoring, and reporting progress, providing oversite of contractors as well as providing complete oversight of program milestones to ensure the team is meeting those goals, and monitoring risks as required for VA leadership
- Leverage organizational and interpersonal skills and attention to detail to assign tasks, request information, identify action items, and manage all tasks, data requests, and action items to completion
- Develop succinct presentations and visualizations based on complex information using PowerPoint
- Prepare, coordinate, manage and lead program briefings and reports when required
- Validate schedule logic following data input
- Develop IMS related reports to communicate schedule updates, progress, risks, issues, etc
- Identify opportunities for process improvement and assist in evaluation of future-fiscal-year resource planning for the sub product line as needed
- Act as liaison with HELM business sponsors to evaluate and provide input into HELM tool functional requirements
- The Project Coordinator will liaise with IT partners including the business owner, VA VISN/VAMC representatives, team technical SMEs, various OIT offices, and other internal or external stakeholders as required
- Work with VA project managers to create strategies to improve ongoing activities as needed
- Scheduling calendar meeting invitations and managing calendar for VA leadership, including recurring meetings, such as Weekly Status Meetings and Daily IPT/APT meetings, and ad-hoc meetings
- Facilitating and documenting meetings and tracking to closure meeting outcomes and action items
- Maintaining databases and electronic filing systems including MS Teams, SharePoint, and Excel documents
- Leveraging excellent presentation development skills to synthesize complex information into succinct visualizations using PowerPoint and work with graphics designers to develop advanced visualizations
- Managing all aspects of the development and implementation of assigned projects, providing a single point of contact for those projects
- Identifying and mitigating risks to the program in coordination with VA leadership and Technical Support teams
- Assist in defining and implementing project metrics for scope, schedule, cost, and quality
- Developing detailed work plans, schedules, project estimates, resource plans, and status reports as required
- Effectively leading technical professionals and a cross-functional team
- Ensuring execution of quality deliverables within established schedules
- Collaborating with teams across the customer organization to improve processes, results, and customer experience
- Ensuring the organization and processes remain aligned with customer policies and external directives
Skills
- Bachelor's degree in Business, Computer Science, Engineering or related technical discipline
- A total of 10 years professional experience required
- An additional 8 years of related experience may be substituted for the degree requirement
- Ability to obtain and maintain a VA Public Trust clearance
- Experience working with/for VA
- Supply chain management experience
Company Overview