Mohawk Medbuy Corporation (MMC) is a national, not-for-profit organization that supports health care providers across Canada. They are currently recruiting for full-time Strategic Sourcing Associates to coordinate and support the Sourcing Team through all stages of the procurement process as well as contract management of existing contracts.
Responsibilities
- Liaise with Members on initiatives, contract issues, committee action items, and strategic sourcing inquiries
- Participate in the initiative process and supplier meetings to ensure understanding of initiatives
- Develop and manage documentation pertaining to all assigned initiatives, including NDAs, COIs and other procurement documentation
- Schedule proponent meetings and webinars related to initiatives
- Schedule strategic working group/clinical expert group meetings with participating members
- Assist in addressing inquiries from members regarding scoring, evaluation, and validations of sourcing events
- Provide contract information and initiative expertise to other departments within Mohawk Medbuy
- Maintain systems with up-to-date information around initiative milestones
- Ensure the bid process is followed according to existing policies and procedures
- Develop Request for Quotation, Request for Proposal and Request for Information based on customer requirements. Post RFx on electronic tendering portals
- Act as a RFx Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members
- Conduct systems and reports maintenance, training and troubleshooting, as required
- Collaborate with the sourcing leads to update the comments in procurement systems
- Prepare and maintain auditable working contract files and documentation for execution in the contracts system (in line with BPS)
- Maintain and update the contract management system for all contracts and amendments throughout the entire contract period
- Reply to the proponent’s questions in collaboration with the sourcing lead
- Assist and/or prepare load sheets for all internal stakeholders
- Create contracts in the ERP system
- Provide local contract management issue support during term of agreement
- Provide input on "other" contract management activity - e.g. Hospital New Technology/Product requests, Budgetary Quotes, Trial Evaluation Agreements, etc
- Manage contract landscape and proactively meet with end users to review upcoming contract expiries and landscape
- Administer transactions for major supply and service agreements and equipment, which includes monitoring compliance with terms and conditions
- Review material specifications with customer groups through meetings and ongoing communication with suppliers to acquire the best value (cost, quality, delivery, warranty) for material and services
- Develop and maintain strong customer relationships
- Track and report cost savings based on established guidelines
- Lead and coordinate project activities as required
- Accountable for the ongoing management of existing contracts (product/Member additions), issue resolution, pricing changes
- Interfacing with Members on answering questions/queries on the contracts and delivering exceptional customer service
- Review and verify product and service requests from customers
- Gather and analyze supplier data and information to determine the viability of new suppliers
- Advise customers of marketplace information through general discussions and/or meetings. Distribute pertinent information and literature (e.g., product catalogues, pricing guidelines, supplier information)
- Provide timely communication of project status with internal and external customers and escalate issues to the Sourcing Lead or Sr. Manager as appropriate
- Contribute/assist team members when needed
- Pursue continuous learning
- Assist with new staff training and orientation as required
- Other duties and tasks as assigned
Skills
- Demonstrated knowledge in all facets of MS Office platforms, and Electronic Tendering systems
- Demonstrated proficient communication skills both written and oral
- Post secondary degree or diploma
- 1 to 2 years' experience in a purchasing/sourcing environment Knowledge of suppliers and dealing with people in differing levels of profession/position
- Excellent interpersonal skills with a high concentration on Customer Service
- Attention to detail and high level of accuracy
- Adaptability with a desire to learn
- Proven organizational and time management skills
- Demonstrated follow-up abilities
- Results orientated
- Self-starter, highly motivated, works well without constant supervision
- Demonstrated ability to organize, control and coordinate various activities in a fast-paced, ever-changing environment
- Knowledge/experience in materials provisioning and understanding of business and legal issues
- Three (3) to five (5) years' experience in a purchasing/sourcing environment
- Health care experience
- CSCMP, CPIM, CPPO or CPPB designation
- Good understanding of the P2P, supply chain and related ERP processes
- Previous experience with Contract Lifecycle Management Software
- Contract development and negotiation experience
- Broader Public Sector and Ontario Public Service Procurement Directives RFx experience
Benefits
- Comprehensive benefits package
- Flexible remote work options
Company Overview
We’re a national, not-for-profit, shared services organization entrusted by hundreds of Canadian hospitals and health care providers to drive value, efficiencies and cost-savings on the supplies and services they use. It was founded in 1989, and is headquartered in Burlington, Ontario, CAN, with a workforce of 501-1000 employees. Its website is https://www.mohawkmedbuy.ca.
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