U.S.-Based Virtual Personal Assistant – Admin, Calendar Management & Organizational Support

U.S.-Based Virtual Personal Assistant – Admin, Calendar Management, Scheduling & Organizational Support Job Type: Part-Time with potential to be Long-Term if mutually agreed Estimated Hours/Week: 10–15 hours Location: Remote (U.S.-Based Only) Tools Required: Google Sheets, Microsoft Excel, Word, PowerPoint, MS Teams, Gmail, Google Calendar, QuickBooks, One Drive, Outlook, CRM • *Bonus Perk:** Experience recommending tools and systems for better organization About the Role I’m a U.S.-based biotech and technology entrepreneur managing multiple fast-paced projects across a consulting business, SaaS product launch, legal matters, and general personal. I'm seeking a highly organized, U.S.-based Virtual Assistant to help coordinate business admin, legal tasks, scheduling, document management, and more. Beyond day-to-day support, I’m also looking for someone who can bring fresh ideas for staying organized and recommend tools or methods based on what’s worked well in past roles. Key Responsibilities: Business & Marketing Admin (Consulting/Product) - Maintain business tracking spreadsheets (milestones, project status etc) - Assist with QuickBooks setup and invoice creation (bonus: if you can help with bookkeeping) - Gather and organize content for website, linked in, etc -Comfortable coordinating with marketer, web designer etc ️ Calendar & Task Management - Organize and maintain a central calendar coverall areas (Business, Personal) - Track follow-ups, deadlines, and overdue items - Proactively send reminders for important dates and deliverables -Schedule appointments based on calendar availability -Assist with property search -Assist with travel and apartment relocation logistics - Help organize tenant-landlord legal documentation and evidence tracking Ideal Candidate Qualities - Must be U.S.-based - Strong skills in Google Workspace (Sheets, Docs), Microsoft Office (Excel, PowerPoint, Word), MS Teams, QuickBooks - Proactive and detail-oriented; able to track many tasks across different categories - Comfortable handling confidential, sensitive, or legal materials - Experience supporting founders, consultants, or executive-level professionals Bonus Perk If you’ve successfully implemented smarter workflows (e.g., task management systems, shared calendars, file org, CRM structures), this role values your input. You won’t just complete tasks—you’ll help streamline how those tasks are managed. Estimated Weekly Hours 10–15 hours/week, with flexibility and potential to expand based on performance and needs. To Apply Please include: 1. A short introduction about your background 2. Examples of organization tools or systems you’ve implemented for others 3. Experience with admin, personal and business support 4. Your availability and time zone Apply tot his job