Office Administrator in Princeton, NJ

Office Administrator - Ramboll - Princeton, NJ - work from home jobCompany: RambollJob description: Job DescriptionApplicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position. Ramboll is a leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients. As our new Office Administrator, we invite you to bring your keen eye for detail as you support the office.To succeed in this role you must have a passion for precision and a collaborative spirit. Are you our new Office Administrator? Click the apply-button to send your application. Inviting bright mindsDo you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions strive to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945.Together, we lead and leave a positive impact on societies, companies and people around the world. The function of the Office Administrator is to provide a single point of contact for operational and administrative support to the Princeton, NJ office. The role requires a high amount of problem solving, prioritization, and multi-tasking. The tasks below outline the most common of the types of tasks associated with the position, but is not all inclusive. Your starting point for constant growthFrom the moment you join Ramboll, we will support your personal and professional development so that you grow with the company.For this role, we believe your starting point is:• Minimum 3 years of experience entry-level to senior level administrative support. • BA/BS degree or equivalent preferred, but not required. Can be substituted for years of experience. • Must be available to work on-site a minimum of 3 days per week. • Advanced Microsoft Office skills, including the use of Word styles, Excel spreadsheet formulas, Outlook calendar functions, and PowerPoint slides. • Proficiency with Adobe Acrobat DC and Microsoft Teams.• Keen eye for detail, and experience editing and proofreading lengthy documents with focus on format, spelling, sentence syntax/structure, and grammar. • Must be self-motivated, multi-tasked, have the ability to meet deadlines, and work with all levels of technical and administrative staff. • Ability to take instruction from multiple sources and establish priorities. • Extremely organized and detail-oriented, knack for understanding procedures and logistics. • Excellent time management skills, including recognition of opportunities to streamline and accommodate changes in scope and timeline.• The ability to take ownership and work independently with minimal supervision and direction. • Excellent interpersonal skills required. Tasks and ResponsibilitiesOperational Support• Interact with all levels of staff, and staff from multiple departments (including, but not limited to: IT, Accounting, HR, and Facilities Management)• Assist with tracking supply inventory and restocking and organizing delivered supplies. • Help maintain upkeep and appearance of the office. Administrative Support• Provide reception services such as receiving phone calls, visitors, and deliveries.• Distribute incoming mail and manage outgoing shipments via various shipping services. • Plan staff events and client meetings to include scheduling, space negotiation, catering coordination, technical support for A/V equipment, and set-up/clean-up of meeting space. This may include creating agendas and slides for internal presentations. • Research and reserve employee travel arrangements using AmEx travel, as needed. • Assist with maintaining office calendars and contacts. • Assist Project Managers with organizing and managing project files including electronic, in office and offsite storage.• Maintain business licenses and facilitate requests for Certificate of Insurance, as requested. • Open new projects in Client Repository Management (CRM) - training to be provided. • Manage local invoices, including coding and submittal to corporate for payment processing. • Assist with timesheet and expense entry for staff in Maconomy and Rydoo, respectively, as needed. • Other miscellaneous administrative duties as assigned. Client Deliverables• Format reports and proposals using company standard templates and styles.• Conduct quality control for client documents such proofreading reports and proposals to find and correct errors in grammar, style, punctuation, and spelling. • Enter data and import tables, figures, charts, and graphs into Word and Adobe documents as well as Excel spreadsheets. Tabulate results, edit PDF bookmarks, and audit acronym and abbreviation tables. • Compose letters and routine correspondence. Welcome to our Environmental & Health divisionOne of the world's leading environmental and health consultancies, we are trusted by clients to manage their most challenging environmental, health, and social issues.We help clients understand and manage the impacts of their activities and products, so that they can respond to business, regulatory, or legal challenges effectively and develop sound strategies for operating sustainably. Ramboll in the AmericasFounded in Denmark, Ramboll is a people company that has over 2,000 experts working across more than 60 offices in the Americas applying their passion to deliver innovative solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting, and Architecture and Landscape.As a company, we are committed to reducing our environmental impact, contributing to a cohesive society with equal rights and opportunities for all, and fostering a culture of excellence, enjoyment, and equal opportunities for all our employees. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture. Our Commitment to SustainabilityResponsible business conduct and sustainable practices have been part of Ramboll's DNA since the company's inception.Today these principles are an integral part ofOur Mission and services and are formalized through our systematic work with the UN sustainable development goals. We are dedicated to taking a leading role in sharing best practices and creating value for clients by delivering solutions that are environmentally, economically, and socially sustainable. We have also committed to ambitious targets to maximize our own sustainability performance and set the industry benchmark. Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start.We look forward to receiving your application. Additional InformationAll your information will be kept confidential according to EEO guidelines. Expected salary:Location: Princeton, NJJob date: Wed, 30 Aug 2023 02:03:33 GMTApply for the job now! Apply tot his job