Office Manager and Executive Assistant

ResponsibilitiesManage office administration including vendors, deliveries, mail, cleaning staff, inter aliaManage various office accounts including grocery accounts, couriers, service providers and moreManage inbound mail to the office, assist with executing on outbound mail and packages as neededManage team lunch daily for on-site employeesDevelop and maintain positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive natureWork with team to arrange in person team off-sites and on-sites (for remote employees) including bookings, organizing logistics, on-site amenities and activitiesAssist with events on-site such as quarterly events with the network and dinners every other monthAssist with community efforts, including stock management of corporate swag, shipping of corporate swag, reorders from suppliers, etc.Your secondary responsibilty will be to assist C-level executives with various administrative matters, ranging from meetings management, travel booking, HR and more. You will report directly to the Chief of Staff. ResponsibilitiesWork closely with C-level executives, assisting with their varying administrative needs which will vary on a daily basisAssist with HR management such as coordinating compliance trainingsMake business travel arrangements and manage and communicates travel itinerariesAssist with the scheduling of meetings, both virtual and on-site.Ensure meeting attendees have appropriate information including directions and mapsRequirements3+ years previous experience working closely with the management of startup companyBachelor’s degreeOrganized, has developed a system to manage different prioritiesResponsible and reliableOutstanding communication, organizational, and problem-solving skills; demonstrable initiative, creativity, and flexibilityAbility to parse important information easily and communicate that succinctly to managementComfortable interacting both with engineers and executivesA can-do "make it happen" attitude: you are comfortable making decisions with little supervision or direction (we don’t micromanage at Numerai)Tech-savvy - existing knowledge of computer programs and ability to quickly learn new programsExperience completing complex projects or drafting project scope end-to-end with little directionBonus: previous experience as an office manager or office assistantBonus: previous experience as an administrative assistant or executive assistantBonus: interest in AI/MLBenefitsMedical - Blue Shield PPO, incl.dependentsDental, vision - Principal, incl. dependentsFlexible PTO + work hoursFree drinks / snacks in the office and daily lunch (which you will help organize:))Gym membership a block from the officeCorporate massages monthlyTeam events outside of work hours - happy hours, dinners, game nights, hikes, karaoke and moreSalary negotiable based on fit and experience. Apply tot his job