Project Management / Executive Assistant

We’re seeking a highly organized professional to provide a blend of light project management and executive support during an active implementation project. This role focuses on maintaining project alignment, ensuring timely progress across multiple stakeholders, and supporting internal coordination and communication. This job would require flexibility and include an estimated 10-15 hours per week with the ability to grow the hours if interested and aligned. Key ResponsibilitiesProject Management & Coordination- Maintain and manage project plans, schedules, and action items using ClickUp- Coordinate activities across internal teams, customers, and implementation partners to ensure alignment and timely execution.- Manage progress across the software development lifecycle (SDLC) using a combination of Agile and Waterfall methodologies. - Track and follow up on milestones, risks, and next steps to maintain momentum. - Prepare and update weekly status reports and PowerPoint decks for leadership updates. - Keep all project documentation, tasks, and dashboards current, clean, and accurate. Executive & Operations Support- Monitor and triage inbox communications to ensure priority items receive timely responses. - Schedule, confirm, and coordinate meetings across multiple stakeholders and time zones.- Draft and organize follow-up notes, summaries, and action trackers after key meetings. - Manage calendar logistics to ensure optimal meeting flow and protected work time. - Maintain version control of shared documents, decks, and templates. - Support internal operations planning and coordination- Assist with light process documentation, such as internal SOP updates or coordination between administrative and project activities. Apply tot his job