Remote Event & Portfolio Management Specialist (Pharma/Biotech)

36643550 –Remote Event & Portfolio Management Specialist (Pharma/Biotech) – 6-Month ContractSigma Systems is seeking aRemote Event & Portfolio Management Specialist to support congress management, speaker bureau operations, PRC routing, vendor coordination, and cross-functional communication for a leading Life Sciences organization. This is a fully remote, 6-month contract role. Position OverviewThe specialist will manage congress logistics, maintain master tracking documents, support speaker bureau operations, coordinate with vendors, and route promotional materials through PRC.This role requires strong project & event management experience within Life Sciences, Healthcare, Pharma, or Biotech. Key ResponsibilitiesCongress Management & LogisticsMaintain the master congress spreadsheet for Marketing, Sales, and Market Access–sponsored meetings. Coordinate end-to-end logistics to ensure flawless, interruption-free execution. Partner with Brand Lead on sponsorship submissions, approvals, and timely payments. Oversee congress vendors, ensuring smooth deliverable handoffs and on-time submissions.Speaker Bureau & Program ExecutionManage all administrative tasks related to speaker onboarding, contracting, and compliance. Coordinate speaker logistics with clear, timely communication. Ensure vendors arrange travel and accommodations for product theaters and in-practice programs. Material & PRC ManagementRoute congress-related assets through PRC (e.g., invitations, signage, pre-conference materials). Ensure accurate quantities of materials are printed, shipped, and delivered on time. Cross-Functional CommunicationSupport Sales, Marketing, and Market Access with pre-conference logistics (badges, location, hotel).Coordinate post-conference surveys, feedback collection, and investment evaluations. Maintain seamless information flow across cross-functional teams. Required QualificationsEducationBachelor’s degree in:Business Administration, Marketing, Management,Operations Management, Event/Hospitality Management, orCommunicationsUnderstanding of Life Sciences / Healthcare fields is required. Skills & Experience1. Project & Event ManagementCongress / event planning and executionManaging multi-stakeholder logisticsMaintaining master scheduling/tracking documentsVendor coordination & oversightDeliverables management under tight deadlines2.Organizational & Administrative SkillsHigh attention to detailStrong prioritization and time-managementManaging speaker contracts, onboarding, and schedulingHandling PRC / MLR routing processes and approvals3. Communication & CollaborationClear, professional communication across Sales, Marketing, and Market AccessManaging pre- and post-conference communicationsCoordinating surveys and collecting feedbackEnsuring smooth cross-departmental information flow4. Vendor & Stakeholder ManagementOversight of congress vendors and deliverablesManaging sponsorship submission workflowsInterfacing with speakers, brand leads, and external partners5.Compliance & Process ManagementKnowledge of PRC/MLR review processesManaging approval workflows and payment timelinesTracking and distributing printed materials6. Technical & Documentation SkillsProficiency with Excel or Google Sheets (tracking budgets, timelines, logistics)Experience with project/event management tools (preferred)Ability to prepare congress-related materials and signage7. Soft SkillsProactive problem-solvingStrong interpersonal communicationAbility to anticipate logistical needsCalm under pressure, adaptableHigh ownership and accountabilityPreferred Certifications (Optional)Certified MeetingProfessional (CMP)Project ManagementProfessional (PMP) / CAPMEvent Planning Certifications Apply tot his job