Veterans Disability Medical–Legal Assistant (Remote)

Job Overviewthat prepares detailed, evidence-based medical opinions for veterans’ disability cases, including nexus opinions, independent medical opinions, and rebuttals of VACompensation & Pension (C&P) examinations. We are seeking a Medical–Legal Assistant to support the review, organization, and synthesis of case materials so that the physician can efficiently finalize high-quality reports. This role is well suited to candidates with experience in disability, PI, or VA-related work who are comfortable working with medical records, legal documents, and modern productivity tools (including AI).About the RoleIn this position, you will help transform complex, multi-source case files into clear, structured work product that underpins the physician’s final medical opinion. You will:• Review and synthesize material from:• VA disability decisions and appeal documents (for example, initial rating decisions and later appeal decisions),• C&P examination reports,• Service treatment records,• Private medical records, and• Lay statements and other supporting documents. • Organize this information into timelines, issue lists, and structured case summaries using our established templates and standard operating procedures.• Use PDF/OCR software and, where appropriate, AI-based tools (such as ChatGPT or Gemini, following our protocols) to assist with extracting, organizing, and drafting content—always verifying against the original records for accuracy. • Identify and document key medical and factual points that support or undermine prior VA conclusions, positioning the physician to build a clear, medically grounded rationale. • Assist in maintaining and applying a curated library of medical literature, linking recurring conditions (for example, orthopedic injuries, GERD, PTSD, TBI) to the relevant articles and references we rely on in reports.You will not provide legal advice or independent medical opinions. Your role focuses on evidence organization, quality control, and structured drafting, ensuring that each case is built on a precise and well-documented factual foundation. You will not be providing legal advice or medical opinions. Instead, your work will focus on evidence organization, quality control, and structured drafting, ensuring that every report the physician completes is grounded in a precise and well-documented factual record.Key Responsibilities1. Analyze VA and related documents• Review VA disability decisions and appeal documents to identify:• Issues under dispute• Outcomes and rationales• Key factual assumptions that may be incomplete or inaccurate• Review C&P examination reports and:• Identify inconsistencies between the report and the underlying records• Flag gaps in reasoning or places where the examiner relied on incorrect or incomplete facts2. Manage and synthesize medical and service records• Review service treatment records, private medical records, diagnostic imaging reports, and specialist consultations.• Build accurate chronologies and condition-specific summaries that track:• Onset of symptoms• Diagnosis and treatment• Progression over time• Incorporate lay statements and other narrative evidence into the overall case story in a structured way. 3. Use technology effectively• Work extensively with PDFs and scanned documents, including:• Using OCR tools to convert documents to searchable text• Reviewing and correcting OCR output for accuracy• When scan quality is poor, accurately capture key information (for example, via careful reading, transcription, or dictation) into our templates.• Use AI tools as a drafting and organizational aid (for example, to structure notes or refine wording) while maintaining responsibility for verifying every fact and citation against the underlying record. 4. Support report development and research• Populate case templates, issue tables, and analysis sections based on the evidence and our internal guide. • Help maintain and apply a research matrix that connects specific clinical issues (e.g., knee osteoarthritis after trauma, GERD, PTSD, TBI) to the relevant medical literature.• Flag records, statements, or examiner assumptions that conflict with known medical evidence or prior documentation, so the physician can address them directly in the final report. 5. Documentation, compliance, and workflow• Maintain organized electronic files and follow internal checklists and SOPs for each case. • Protect all information in accordance with confidentiality and HIPAA/HITECH requirements. • Communicate clearly about case status, missing records, and questions that may affect the quality or completeness of a report.Required Qualifications• Experience working with legal case files, disability claims, insurance claims, or similar document-heavy workflows that involve medical records. • Demonstrated ability to read and interpret medical records, including physician notes, specialist consultations, imaging reports, and test results. • Strong skills in document organization, summarization, and written communication, with the ability to produce clear, concise, factual summaries (not opinions). • Proficiency with PDF and document management tools, including:• Using OCR to make scanned documents searchable.• Reviewing and correcting OCR output for accuracy. • Practical experience using AI tools (e.g., ChatGPT, Gemini, or similar) in a professional or academic context—for research assistance, summarization, or drafting—combined with a disciplined approach to verifying AI-generated content. • High attention to detail, strong follow-through, and comfort working with large, complex, and sometimes incomplete data sets. • Strong organizational skills and ability to follow structured templates, protocols, and checklists.• Reliable internet access and a private workspace appropriate for handling PHI. Preferred Qualifications• Prior experience with VA disability law, SSDI, workers’ compensation, plaintiff personal injury, or medical malpractice in a legal assistant, case manager, or junior paralegal capacity. • Experience in a veterans’ benefits clinic or similar setting (for law students or recent graduates). • Familiarity with key concepts such as “at least as likely as not,” aggravation, nexus, probative value, and the impact of opinions based on inaccurate factual premises.• Exposure to med-legal environments such as IME practices, utilization review, insurance claims review, or hospital risk management. • Comfort using dictation / voice-to-text tools and advanced PDF/OCR platforms (e.g., Adobe Acrobat, ABBYY, Kofax, etc.). Job Type: ContractPay: $30.00 - $50.00 per hourExpected hours: 5 – 30 per weekEducation:• Associate (Preferred)Experience:• Legal administrative: 2 years (Preferred)License/Certification:• Paralegal Certificate (Required)Work Location:Remote Apply tot his job