Canadian Law Firm Administrator - Experience Required

Law Society compliance Ensure billing, accounts, and collections are attended to in a timely manner Assuring firm and client payables are processed and receivables collected Managing petty cash reconciliations Review cash flow report weekly with managing lawyer Review monthly firm financial reports and discuss with the managing lawyer Run Payroll for firm and manage benefits Review Key Performance Indicators for all staff to ensure optimum performance and accountability Facilitate the day-to-day operations of the law firm and oversee operations Implement and maintain procedures/office administrative systems Maintain staff records for vacation, sick time, overtime, leaves, etc. Update employee, staff employment, and procedures manuals and facilitate the implementation of the same Assist with the recruitment, interviewing, hiring, firing, reviews, benefits, on and offboarding Assist with employee retention by sustaining an open and honest culture where stated and implied needs are addressed and resolved Planning team-building or appreciation events for staff and client functions Facilities Management Work with suppliers regarding negotiating discounts and cost-savings, purchase or lease of office equipment, and maintenance and service contracts Purchase and maintain office furniture and fixtures, ordering stationery supplies, toner products, and kitchen supplies Liaise with suppliers and vendors for such items as document management, janitorial and cleaning services, Maintain and implement a disaster-preparedness plan to minimize loss of information and disruption of client services Maintain memberships of lawyers to various organizations Registration of staff and lawyer’s participation in continuing education Revise and complete procedures, policies, and office systems Information Technology Working in-house or with outsourced experts to purchase, lease, and maintain computers, programs, servers, off-site backups, cell phones, and all other equipment required for the efficient operation of the firm Schedule service and upgrades to equipment and programs Deal with any crisis that may arise including power outages, corrupt programs Train staff and lawyers on the equipment and programs Apply tot his job