Executive Assistant / Employee Engagement Coordinator

Executive Assistant / Employee Engagement Coordinator Department: HR Employment Type: Full Time Location: United States Reporting To: CHRO Compensation: $85,000 - $100,000 / year Description Great opportunity for Executive Assistants! At NexCore, we're looking for an experienced Executive Assistant/Employee Engagement coordinator to support our senior level executives and employee engagement programs. NexCore is a private equity backed building services group with over 15 locations in the US. Overview The Executive Assistant / Employee Engagement Coordinator provides high-level administrative support to executive leadership while actively fostering employee engagement initiatives within the organization to promote a positive, productive, and inclusive workplace culture. Responsibilities Essential Duties and Responsibilities include the following. Other duties may be assigned. - Administrative Support: • Manage calendars, schedules, and correspondence for senior executives. • Plans, schedules, and coordinates meetings; prepares and distributes agendas. • Handle travel arrangements and expense reports. • Assist with preparing presentations and reports. • Handle confidential information with integrity and discretion. • Timely completion and submission of expense reporting. - Employee Engagement: • Plan and implement employee engagement activities, events, and programs. • Act as a liaison between leadership and staff to promote open communication. • Gather employee feedback through surveys and focus groups and analyze results to recommend improvements. • Support initiatives that enhance workplace culture and morale. - Additional Duties: • Maintain confidential information with discretion. • Assist in onboarding and orientation activities. • Support HR projects and initiatives related to employee satisfaction. Supervisory Responsibilities The Coordinator works collaboratively with members of the team but has no direct supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Required Skills/Abilities: • Demonstrate agility in communication and consultative styles and approach with proven ability to build credible relationships. • Strong written, verbal, and interpersonal skills, as well as prioritization and planning skills with strong attention to detail. • Demonstrate ability to effectively manage multiple projects with overlapping tasks • Proven track record of sound decision making, taking proactive ownership, and delivering results. • Ability to build strong relationships and influence others while working in a cross functional environment, including senior members of the organization. • Ability to handle responsibilities independently, while exercising good judgment in problem solving. • Strong time management skills. • Must be able to work independently and professionally in a remote work environment. Education and Experience: • Bachelor’s degree in human resources, business or related field or any suitable combination of education and experience will be considered. • Minimum of 5 years’ experience in an executive support or project management role. • Demonstrated skills applying Employee Engagement best practices. • Proficient in Microsoft Office 365 products (Outlook, SharePoint, PowerPoint, Excel, Word) • Must be assertive and comfortable speaking up. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer. • Must be able to occasionally lift up to 15 pounds. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Project Management - Communicates changes and progress; Completes projects on time and within budget. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills - Focuses on solving conflict, not blaming; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Cost Consciousness - Contributes to profits and revenue, Conserves organizational resources and works within established budgets. Diversity - Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Judgement - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence. Planning/Organizing - Uses time efficiently, Plans for additional resources. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Asks for and offers help when needed. Innovation - Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. Benefits • Competitive salary • Comprehensive health insurance (including dental and vision) • Health Saving Account with company contribution • Paid Life Insurance • 401(k) plan with company matching • Flexible time off (FTO) • Paid Holidays Apply tot his job