HR & Admin Coordinator

ADMIN & COORDINATOR - HRSupervisor: General ManagerKey Responsibilities:General Administrative Support:• Provide administrative assistance to management, including scheduling meetings, handling correspondence, and maintaining both digital and physical filing systems. • Manage office supplies and equipment to ensure resources are always available for operational needs. • Oversee the phone systems, ensuring timely coordination of calls and maintaining accurate contact directories. Does not include reservation management.Vendor Coordination:• Assist with pre-opening setup, including operational licenses, vendor setup, and system implementation. • Coordinate with vendors for operational needs such as food and beverage suppliers, cleaning services, and equipment maintenance. • Document and establish efficient administrative processes to support daily operations. Phone Management & Communication:• Maintain and update contact directories within systems like Insperity and Toast for accurate internal communication. • Coordinate with service providers to troubleshoot technical issues and ensure uninterrupted service.Inventory Management-JSC Office Only:• Monitor inventory levels and collaborate with relevant teams to order supplies as needed. • Ensure proper stock levels are maintained for operational continuity. Mail & Delivery Management:• Receive, document, and distribute daily mail and packages. • Ensure timely and accurate documentation of deliveries and correspondence. Employee Engagement & Compliance:• Support employee engagement programs, including team-building activities and recognition initiatives.• Ensure compliance with local, state, and federal regulations related to labor laws, health codes, and safety standards. • Assist in managing employee records, ensuring accuracy in systems like Egnyte, Insperity, and Toast. Onboarding & Integration:• Manage the onboarding process for new hires, ensuring all documentation is completed and employees are entered into systems such as Toast and Insperity. • Facilitate orientation programs to introduce new team members to company culture, policies, and standards.• Ensure compliance with all HR documentation and onboarding procedures. Employee Relations & Compliance:• Maintain and track disciplinary records and performance issues, ensuring adherence to company policies. • Act as the primary contact for TWC (Texas Workforce Commission) claims, ensuring accurate and compliant reporting. • Support the development and implementation of employee manuals, policies, and procedures, ensuring consistency across the organization. • Assist with workplace investigations and resolve employee concerns professionally and discreetly.Termination Administration:• Conduct exit interviews and ensure the completion of termination paperwork. • Coordinate with management to process final pay, benefits, and other termination-related documentation in a timely and compliant manner. HR Support:• Maintain accurate employee records in systems such as Toast, Insperity, and other HR tools. • Collaborate with the accounting team and home office to ensure HR-related financial processes are efficient and accurate. • Continuously evaluate and enhance HR processes to improve efficiency and employee satisfaction.Assistance:• Undertake ad hoc projects as assigned by the General Manager. Work Environment & Schedule:Environment: Focused on excellence, collaboration, and discretion. The role involves working in a fast-paced environment requiring adaptability, attention to detail, and high professionalism. Schedule:• Monday - Friday, 9:00 AM - 4:00 PMQualifications:• Bachelor's degree in Business Administration, Hospitality Management, or a related field. • Minimum of three years of administrative experience in a luxury restaurant, hospitality, or similar setting.• Proficiency in administrative tools and restaurant management systems such as Toast and Insperity. • Exceptional organizational skills with the ability to multitask and prioritize effectively. • Strong written and verbal communication skills. • Ability to maintain a high level of discretion and professionalism in a fast-paced, dynamic environment. • Familiarity with hospitality operations and luxury service standards is preferred. Compensation:• Competitive salary based on experience. Range $48,000 - $55,000A Timeless Luxe Culinary Experience Apply tot his job