Intake Administrator

Job Title: Intake Administrator Job Summary: We are seeking a detail-oriented and highly organized Intake Administrative Assistant to support our intake department and serve as the first point of contact for prospective clients. The ideal candidate will have experience in a legal or professional office environment, strong administrative and communication skills, and the ability to manage a high volume of calls, documents, and client information with accuracy and confidentiality. This role is essential to ensuring a smooth and efficient intake process while providing compassionate and professional service to clients. Key Responsibilities: · Client Intake Processing: Conduct initial client intakes, gather required information and documentation, and ensure intake forms are completed accurately and efficiently. · Client File Management: Create, organize, and maintain electronic intake files, ensuring all client information and documents are complete, accurate, and up to date. · Communication: Communicate professionally and compassionately with prospective clients, existing clients, and internal legal staff regarding intake status and next steps. · Scheduling & Follow-Up: Schedule consultations and appointments, track intake deadlines, and ensure timely follow-up with clients regarding missing information or documentation. · Administrative Support: Provide administrative support to the intake and legal teams, including data entry, document preparation, and general office tasks as needed. · Confidentiality & Compliance: Handle sensitive and confidential client information with care and in accordance with firm policies and privacy requirements. Qualifications: • Education: High school diploma or equivalent required. • Experience: 2+ years of administrative experience, particularly in a legal setting, is preferred but not required. • Technical Skills: Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus. • Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus. • Time Management: Ability to prioritize tasks and manage time effectively in a fast-paced legal environment. • Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion and integrity. Salary: Competitive, commensurate with experience. Job Type: Full-time. Job Type: Full-time Benefits: • 403(b) • Dental insurance • Health insurance • Paid time off • Vision insurance Work Location: Remote Apply tot his job