Note: The job is a remote job and is open to candidates in USA. GainSpan is seeking an Accounting/Contract Billing & Compliance Specialist who will manage contract billing and ensure regulatory compliance. This role is essential for maintaining accurate invoicing, supporting audits, and ensuring adherence to contract terms and internal controls.
Responsibilities
- Oversight to ensure invoices are prepared, reviewed, and submitted in accordance with contract terms (FFP, T&M, LH, Cost-Reimbursable)
- Ensure billing aligns with contract funding, CLIN structures, and period of performance
- Track billed vs. funded amounts and monitor burn rates
- Reconcile billed amounts to general ledger and supporting documentation
- Ensure compliance with FAR, DFARS, and agency-specific requirements
- Apply cost principles under FAR Part 31 (allowable, allocable, reasonable costs)
- Review labor, subcontractor, and ODC charges for compliance prior to billing
- Maintain audit-ready documentation (timekeeping, payroll, invoices, receipts)
- Support DCAA/DCMA audits and client financial reviews
- Monitor contract types for proper billing treatment (FFP vs LH vs T&M)
- Record journal entries related to contract revenue, labor distribution, and accruals
- Support month-end and year-end close processes
- Assist in indirect rate tracking (G&A, fringe, overhead)
- Ensure alignment between accounting system and billing system
- Validate employee and subcontractor time for accuracy and compliance
- Ensure labor categories, rates, and hours align with contract terms
- Identify and resolve discrepancies in labor charging and billing
- Review subcontractor invoices for accuracy and compliance
- Ensure proper flow-down of contract terms (rates, ceilings, billing requirements)
- Track subcontractor funding and invoicing status
- Coordinate approvals and documentation prior to payment
- Maintain strong internal controls over billing and revenue recognition
- Support internal audits and compliance reviews
- Assist in preparing audit responses and documentation
- Identify risk areas and recommend process improvements
- Generate contract-level financial reports (revenue, costs, margin, burn rate)
- Support program managers with financial insights and forecasts
- Track key metrics: utilization, backlog, funding status
- Assist in financial reporting for leadership and external stakeholders
Skills
- Bachelor's degree in Accounting, Finance, Business, or related field
- 3–7+ years of experience in government contracting accounting/billing
- Experience with contract types: FFP, T&M, LH, Cost-Reimbursable
- Familiarity with federal/state contracting environments
- Strong attention to detail and accuracy
- Analytical and problem-solving mindset
- Ability to interpret contract language and billing terms
- Strong organizational and documentation skills
- Ability to manage multiple contracts and deadlines
- Effective communication with finance, contracts, and program teams
- Experience supporting DCAA audits
- Knowledge of indirect rate structures and provisional billing rates
- Familiarity with WAWF, IPP, or state billing systems
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