Note: The job is a remote job and is open to candidates in USA. Mercury Insurance is a company dedicated to helping people reduce risk and overcome unexpected events. They are seeking an entry-level Legal Secretary I to provide secretarial and administrative support to professional legal staff, including preparing legal documents and maintaining attorneys' calendars.
Responsibilities
- Draft letters and legal documents
- Prepare and assemble documents, including necessary transmittal forms and envelopes, in proper format
- Complete typing and word processing assignments and documents of legal nature, including correspondence, pleadings, subpoenas, and related documents
- Prepares documents for filing with Court
- Produces quality written communication, corrects and edits documents to ensure final copy conveys proper format and is correct in detail
- Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney
- Maintains transcripts, documents and evidence
- Handle files with minimal exposure and complexity; typical soft-tissue injury claims with no risk
- Maintains record of claims and legal documents and case activity
- Works with attorney to assist in work flow processes
- Coordinates legal services such as court reporting, copying and delivery agencies
- Assures all work is prepared and timely submitted without delay
- Has complete understanding of court deadlines, Rules of Court, requirements for processing documents and all office and court processes
- Handles routine correspondence and inquiries with attorneys, clients, adjusters, courts, etc. through written or telephone communications skills
- Communicates with claims, opposing counsel and clients regarding legal file
- Carries out day to day activities in a logical and effective manner and completes work assignments promptly
- Schedules court reporters, expert witnesses and other experts for testimony at depositions and trial
- Classifies, sort and file correspondence, articles, records and other documents
- Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc
- Maintains attorney calendar by accurately recording court dates and appearances as directed
- Schedules meetings, depositions, and appointments
- Assembles documents, reports and information as requested to prepare for meetings
- Arranges necessary meeting spaces, secures conference rooms as needed
- Informs participants of meeting dates, times and location
- Resolves calendar conflicts by prioritizing and coordinates rescheduling dates as requested
- Tasks all deadlines in connection with appearances
- Tasks all deadlines in course and scope of daily job duties and upcoming assignments
- Schedules internal conferences related to legal files
Skills
- High School diploma or GED
- Basic knowledge regarding terminology, discovery, pleadings, civil court deadlines
- Ability to multitask and prioritize assignments
- Organization skills with an eye for details
- Ability to follow directions
- Typing minimum 60 wpm
- Knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery)
- Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage
- Ability to compose/draft routine pleadings and correspondence
- Ability to utilize and process available resources
- Detail oriented
- Ability to accurately calendar and manage conflicts across multiple calendars
- Proficient in Microsoft Office applications such as Word, Excel and Outlook
- Vocational certification or training in the legal field
- Minimum 1-2 years insurance defense or 1-2 years civil litigation experience
- Relevant work experience in the legal field; equivalent combination of education and/or experience considered
- Knowledge of federal and state court rules and e-filing procedures
- Familiarity with litigation management software systems
- Ability to be flexible to adapt and act quickly when urgent matters require it
- Trial experience
Benefits
- Competitive compensation
- Flexibility to work from anywhere in the United States for most positions
- Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
- Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
- Medical, dental, vision, life, and pet insurance
- 401 (k) retirement savings plan with company match
- Engaging work environment
- Promotional opportunities
- Education assistance
- Professional and personal development opportunities
- Company recognition program
- Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more
Company Overview