Lead Administrative Assistant

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Administrative Assistant. In this role, you will provide crucial secretarial support to ensure seamless operations within the organization. Your efforts will enhance communication with internal and external stakeholders while maintaining executive schedules and managing meeting logistics. Your ability to multitask and prioritize will make a significant impact on the efficiency and effectiveness of our operational processes. Accountabilities • Communicate effectively with internal and external stakeholders via phone, digitally, and in person. • Manage and maintain executive calendars, using sound judgment to prioritize meetings. • Organize details related to arranging business meetings, including logistics and catering. • Assist leadership with presentations and meeting materials. • Maintain travel schedules and make necessary travel arrangements. • Maintain office files, records, and filing systems. • Determine the proper course of action for incoming requests and correspondence. • Anticipate needs before they arise and eliminate potential bottlenecks. • Handle audio/visual needs for meetings as required. Requirements • 5+ years of experience supporting senior-level executives in complex organizations. • Experience managing details for executives related to calendaring, travel planning, and expense management. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Excellent verbal and written communication skills. • Ability to build strong working relationships internally and externally. • Demonstrated capacity for confidentiality. • Strong organizational skills and the ability to manage a large workload. Benefits • Competitive salary ranging from $53,100 - $72,500 per year. • Medical, dental, and vision benefits. • 401(k) retirement savings plan. • Paid time off, including holidays and volunteer time. • Short-term and long-term disability insurance. • Life insurance and other opportunities for personal development. • Support for remote working conditions. Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. Apply tot his job