Part-Time Firm Administrator/Bookkeeper

Part-Time Firm Administrator / Bookkeeper Location: Fully Remote (Firm based in Fort Lauderdale, FL) Hours: ~20 hours/week (may increase during quarterly billing cycles) Employment Type: Part-Time, Hourly Start: Immediate We are a high volume civil litigation firm, defending large companies in a wide range of claims, including personal injury, motor vehicle accidents, breach of contract, disputes involving municipalities and developers, and complex commercial litigation. We are seeking a highly organized Firm Administrator / Bookkeeper to manage internal accounting functions and oversee the preparation and submission of client invoices. The ideal candidate has law firm billing experience, strong attention to detail, and is comfortable working independently in a fully remote setting. Key Responsibilities Billing & Invoicing • Prepare and submit monthly and quarterly client invoices for hourly-billed civil defense matters (no contingency work) • Generate invoices based on attorney time entries • Review electronic submissions for errors (cut-off bills, formatting issues, missing entries) and identify, correct, and appeal rejected invoices • Upload invoices, receipts, and supporting documentation accurately and on time Expense Reconciliation & Vendor Management • Reconcile client-related expenses and attach appropriate vendor invoices, mediator fees, court costs, and third-party receipts to client bills • Ensure all reimbursements are properly documented and submitted • Pay vendors after client payment is received, per firm billing practices Accounting & Financial Administration • Maintain and update QuickBooks, including accounts receivable and accounts payable • Follow up on slow-pay or non-pay accounts Payroll & Benefits (Potential Responsibility) • Run bi-weekly payroll through ADP (if assigned) • Respond to ADP inquiries related to payroll and benefits • Track PTO (10 days annually plus holidays) and manage time-off requests Required Qualifications (Must-Haves) • Law firm billing experience in civil defense litigation, • Experience with hourly billing • QuickBooks proficiency • Experience with electronic billing submissions through legal billing platforms • Ability to reconcile expenses and ensure accurate documentation • Comfortable handling high-volume billing and vendor pass-through expenses Preferred Qualifications • Familiarity with Legal Tracker or similar e-billing systems • Experience working in a fully remote environment • Payroll experience using ADP No recruiters, please. Any recruiter provided employees may experience a lower starting salary. Apply tot his job