Virtual Administrator (Program Operations + Executive Support)

We are seeking a Virtual Administrator to support program operations and executive support for the Program Director. This role focuses on scheduling, communications, documentation, and tracker maintenance with an emphasis on clean execution and audit-ready organization for grant-supported programming. Responsibilities • Manage scheduling and calendars (intakes, parent meetings, staff meetings, follow-ups) • Draft and format professional emails and message templates (parents, mentees, coaches, partners) • Maintain organized folders, naming conventions, templates, and version control in Google Drive • Maintain trackers (attendance, sessions, curriculum progress, incentives/stipends status as assigned) • Produce weekly snapshots and action-item lists; track follow-through until tasks are closed • Handle sensitive youth/program information with confidentiality and discretion • Disclose any actual/potential/perceived conflicts of interest and comply with recusal requirements Requirements • Experience as a VA, Executive Assistant, Operations Assistant, or Program Coordinator • Strong writing skills and strong organization habits • Strong Google Workspace skills (Drive, Docs, Sheets, Calendar) • Reliable responsiveness and follow-through • Ability to work independently and manage multiple workflows without supervision Preferred • Experience supporting nonprofits, education programs, youth programs, or grant-funded operations • Familiarity with tools like Kajabi, SuiteDash, Asana/Trello/ClickUp (helpful, not required) Pay: $10,000.00 - $15,000.00 per year Benefits: • Flexible schedule Work Location: Remote Apply tot his job