Note: The job is a remote job and is open to candidates in USA. Futureplans.org is looking for an Accountant / Bookkeeper to support the financial operations of the organization. This role involves maintaining accurate financial records, managing day-to-day bookkeeping, and ensuring compliance across various financial processes.
Responsibilities
- Maintain the integrity and accuracy of the organization’s accounting records through daily bookkeeping and transaction management activities
- Enter, review, and reconcile accounting transactions across all major financial cycles including accounts payable, accounts receivable, cash activity, payroll entries, and general journal entries
- Perform monthly bank and balance sheet account reconciliations and resolve discrepancies in a timely manner
- Maintain the organization’s general ledger and supporting schedules to ensure accurate financial reporting and audit readiness
- Support month-end and year-end close activities through preparation of reconciliations, accruals, and journal entries
- Assist with maintaining accurate coding across departments, grants, programs, and funding sources
- Perform daily accounts payable (AP) entry and processing within the organization’s financial management system
- Review invoices and supporting documentation for accuracy, coding, and approval compliance
- Maintain organized financial records and documentation to support audits and reporting requirements
- Ensure timely processing of vendor payments and expense reimbursements
- Reconcile vendor statements and resolve discrepancies as needed
- Lead the organization’s monthly credit card reconciliation process from start to finish
- Distribute monthly credit card statements to employees and track timely submission of receipts and supporting documentation
- Follow up on missing documentation and resolve discrepancies with staff and managers
- Review and approve employee expense submissions within the financial system following manager approval
- Ensure expenses align with organizational policies, grant restrictions, and nonprofit compliance standards
- Create and manage monthly accounts receivable (AR) invoices and tracking
- Monitor outstanding balances and support timely collections and payment follow-up
- Maintain accurate AR records and supporting documentation
- Execute assigned month-end close responsibilities including reconciliations, journal entries, accruals, and supporting schedules
- Assist in maintaining accurate and timely financial reporting
- Collaborate with the finance team to ensure completeness and accuracy of accounting records
- Support business registration, licensing, and compliance activities related to RFP submissions, grants, contracts, and organizational operations
- Assist with maintaining financial documentation required for grant compliance and audit readiness
- Support organizational financial processes that strengthen operational compliance and funding readiness
- Support preparation of documentation and schedules required for annual audits, grant reporting, and regulatory filings
Skills
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred; equivalent professional experience considered
- 4+ years of bookkeeping, accounting, or finance operations experience
- Experience managing full-cycle accounting transactions and reconciliations
- Experience working with accounting systems, expense management platforms, and/or ERP systems
- Strong organizational skills with exceptional attention to detail and follow-through
- Ability to manage multiple priorities in a deadline-driven environment
- Strong Microsoft Excel skills including reconciliations, sorting/filtering, and basic formulas
- Nonprofit accounting experience
- Specific experience with Blackbaud Financial Edge
- Familiarity with grant-funded or restricted-fund accounting, and nonprofit financial compliance
- Experience supporting annual audits, grant reporting, and/or donor-funded initiatives
- Familiarity with expense management and AP automation platforms
- Experience working in a lean or growing organization where flexibility and initiative are important
Benefits
- Comprehensive benefits package (health, vision, dental).
- Paid time off and holidays.
- Professional development support.
- Flexible, mission-driven work environment.
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