Operations Specialist, Vendor Management

Job Description:• Manage and maintain the subcontractor database, ensuring records are accurate, up to date, and compliant with company standards• Build and nurture strong relationships with subcontractors to support long-term strategic objectives• Oversee the onboarding, evaluation, and management of subcontractors to ensure alignment with performance, compliance, and operational goals• Develop and manage a standardized quote solicitation and bidding process to ensure competitive pricing and timely bid collection• Evaluate vendor bids for compliance, cost-effectiveness, and overall value, present recommendations to internal stakeholders• Negotiate favorable contract terms and review Service Provider Agreements (SPAs) to ensure adequate business protections• Implement and administer a subcontractor assessment and scoring system to measure performance, quality, and capabilities• Collect, analyze, and synthesize stakeholder feedback to identify gaps, risks, and opportunities for improvement• Conduct regular Quarterly Business Reviews (QBRs) with key subcontractors and vendors to align on performance metrics and strategic goals• Conduct ongoing assessments to identify and address gaps within the vendor pool, ensuring readiness for current and future business needs• Research, evaluate, and onboard new subcontractors to expand service capabilities and strengthen the company’s strategic positioning• Provide cost-benefit analyses to highlight opportunities for savings, efficiency, and improved vendor performance• Partner with internal stakeholders to define procurement requirements, business processes, and documentation standards• Support strategic initiatives by developing project plans, mapping workflows, and driving operational process improvements• Maintain accurate operational documentation, prepare efficiency and performance reports, and ensure project milestones are met on schedule• Complete ongoing security awareness training and comply with company policies to the requirements section• Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts• Other duties as assignedRequirements:• 2–4 years of experience in strategic operations, project coordination, or vendor/subcontractor management within a corporate setting• Proven experience with vendor assessment systems, contract negotiation, and compliance management• Strong analytical and organizational skills; able to manage multiple priorities effectively• Experience in bid/proposal creation and vendor evaluation• Skilled in stakeholder communication, feedback gathering, and processing documentation• Knowledge of project management methodologies and tools (e.g., Smartsheet, MS Project, Salesforce, NetSuite)• Adaptability, proactivity, and an inquisitive mindset to solve problems and drive improvements• Integrity, commitment, and a collaborative approach consistent with company values.Benefits:• Unlimited Paid Time Off (PTO)• Incentive compensation plans for all employees• Company-funded 401k contributions• Zero-cost employer-covered health insurance• Annual BYOD (BringYour Own Device) reimbursement up to $500• Paid Parental Leave• Transparent, candid culture with 1:1 coaching, performance reviews, and a consistent feedback loop• Quirky, diverse, respectful, high-performing coworkers you’ll want to achieve greatness with! Apply tot his job