Zapier + HubSpot Automation Specialist Needed (Payments, Onboarding, Trainerize, Newsletters)

I’m looking for an experienced Zapier automation specialist to build a reliable, scalable automation system for a sports performance business (Athlete Academy). This is not a single Zap. It is a multi-workflow system that integrates: -HubSpot (CRM + workflows + marketing email) -Zapier (integrations only) -Stripe (payments) -Google Forms & Google Sheets (intake + content) -Trainerize (client creation & program delivery) I have already completed: -A detailed automation architecture -A step-by-step build checklist -Clear definitions of what lives in HubSpot vs Zapier Your job is to build exactly to spec, test thoroughly, and deliver a clean handoff. Scope of Work HubSpot (Workflows – SEND & LOGIC ONLY) 1. Build the following workflows: 2. Outbound Coach / Club Director Nurture 3. Parent Welcome & Education 4. Club Coach Outreach (6-week delay from athlete start) 5. Parent Weekly Newsletter (send-only, dynamic content) Athlete Weekly Newsletter (send-only, dynamic content) 6. Automation Safety Check (internal alerts for missing data) Note: All copy will be provided or already exists. This is logic + structure work. Zapier (Integrations Only) Build the following Zaps: 1. Stripe payment → HubSpot (de-dupe, tagging, intake trigger) 2. Athlete intake form → Trainerize client creation 3. Trainerize master/onboarding program assignment 4. Sport-specific program assignment (based on HubSpot property) 5. Injury resilience program assignment 6. Weekly Parent newsletter content loader (Google Sheets → HubSpot) 7. Weekly Athlete newsletter content loader (Google Sheets → HubSpot) Key requirements -Find-before-create everywhere (no duplicates) -No Gmail-based triggers -No Canva text manipulation -HubSpot is the source of truth -Zapier handles integrations only What I Will Provide -A printable Automation Build Checklist (PDF) -Exact workflow definitions -Property names and required fields -Google Sheet template for newsletter content -Test contacts and test payment scenarios This project is well-defined — no guessing required. Deliverables -All Zaps built, named, and organized -All HubSpot workflows built and active -Full testing with test contacts Confirmation that: -No duplicates are created -Trainerize clients are created once -Newsletters send to correct audiences only Short Loom walkthrough explaining: -Zap logic -Workflow logic -How to maintain or adjust later Required Experience Please apply only if you have: -2+ years building Zapier automations -Experience with HubSpot workflows -Experience with Stripe -Experience with Trainerize or fitness platforms (strong plus) -Comfort building multi-Zap systems (not just simple triggers) Please include: -1–2 examples of similar automation systems you’ve built -Confirmation you use find-before-create and de-dupe logic Timeline -Target completion: 2–3 weeks -Milestone-based delivery is acceptable Budget Starting budget: $750 USD (fixed price) Open to increasing for the right expert who: -Demonstrates strong systems thinking -Communicates clearly -Delivers clean, documented work This is a one-time build, with potential follow-on work. How to Apply Please answer the following in your proposal: 1. Briefly describe a multi-step Zapier + CRM system you’ve built 2. Have you worked with HubSpot workflows before? (Yes/No + details) 3. Have you worked with Stripe-triggered automations? 4. How do you typically prevent duplicate contacts? 5. Are you comfortable following a pre-defined architecture? Final Note This is not a “figure it out as you go” project. The system is designed — I need a specialist to execute cleanly and reliably. Apply tot his job